Technician: Transportation (Two Positions)

About the role

Responsible for administrative functions in the Division of Transportation including administrative support, records management, and oversight and responsibility for all personnel and equipment qualifications, finance and accounting processes, and legal compliance records. Gathers and maintains division’s employee and equipment inspection documents. Works closely with MVA for bus inspection records and preventive maintenance. Liaison between MSDE, legal contacts, and insurance companies as it relates to equipment and accident related coordination. Processes invoices, purchasing documentation, budget and finance information for the division. Establishes and maintains record keeping systems to monitor employees’, contract personnel, and equipment compliance with mandated requirements.

Responsibilities

• Coordinates school bus accident response and administration; contacts police, schools and insurance carriers as accident investigation proceeds; gathers police data, investigative data, and statements from drivers; maintains reporting responsibility and communicates with staff.
• Maintains data and oversight for Transportation Accident Review Board.
• Assists with daily office phone coverage.
• Develops and maintains school bus inspection schedule; performs bus inspections including emergency escape devices, window conditions, electronic buzzers and latches, and assessment of vandalism and cleanliness.
• Prepares materials and serves as liaison to the Maryland Motor Vehicle Administration for all certification and registration activity for agency and contractor-owned buses.
• Coordinates and is responsible for preventive maintenance notifications and associated records for agency and contractor-owned buses.
• Processes purchase orders for departmental requirements; maintains office files/logs for efficient processing and filing of purchase orders, requisitions and invoices; researches contract pricing terms.
• Maintains detailed cost accounting records including finance, inventory, overhead, bus inspection, and expenditures using mainframe accounting systems and spreadsheet applications; prepares financial reports, schedules, summaries or other correspondence relative to assigned duties.
• Maintains confidential files to ensure all CDL drivers and cab drivers are compliant with pre-service and periodic and random drug testing.
• Reviews DOT physical reports from physicians; verifies completeness, validates blood pressure readings and eye examination results, verifies signatures of the driver and the physician; sends correspondence as necessary to correct records.
• Acts as liaison with Investigations and Office of School Security regarding all criminal background checks and generates monthly report of current driver/attendant roster.
• Generates monthly list of new drivers supporting Maryland Motor Vehicle Administration’s “MVA GO” system to flag changes on driving records.

Minimum Qualifications

• Associate’s Degree in related field of education from a regionally accredited college or university required; or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
• Three (3) years related administrative, purchasing, accounting or transportation field experience required; or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Ability to exercise initiative and good judgment in the timely execution of delegated administrative responsibilities.
• Ability to communicate effectively both verbally and in written form with the general public, contractors, manufacturers, and Anne Arundel County Public Schools’ staff.
• Ability to exercise tact and cooperation in dealing with Anne Arundel County Public Schools personnel, contractors, outside agencies, and the general public.
• Ability to effectively present information and respond to questions from specialists, contractors, affiliated agencies, and the general public.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g., video/web conferencing, Microsoft Office Suite – Word, Excel, Outlook, and/or PowerPoint preferred).
• For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.

Physical Demands and Working Conditions

• Physical Demands: Standing under 1/3 of the time; walking under 1/3 of the time; sitting between 1/3 and 2/3 of the time; keyboarding between 1/3 and 2/3 of the time; talking between 1/3 and 2/3 of the time; hearing between 1/3 and 2/3 of the time.
• Vision: No special vision requirements with correction.
• Work Environment: Office, school or similar indoor environment over 2/3 of the time; moderate noise level between 1/3 and 2/3 of the time.
• Weight & Force: Lifting and carrying requirements up to 10 pounds under 1/3 of the time.