Technician/Purchasing

Position Details

This position is responsible to provide effective and efficient support of the bidding and ordering process in accordance with established College purchasing procedures.

• Obtain and review price quotations and tally sheets to verify best pricing.
• Prepare and review all purchase requisitions for accuracy, account coding, and approval signatures.
• Check the budget for available funds.
• Place orders daily and monitor their status to ensure items are correctly received and promptly.
• Print purchase orders and check reports for all departments daily.
• Identify appropriate vendor sources, compile best pricing and delivery terms, and verify specifications for supplies, services, and equipment.
• Purchase supplies and services as directed through state purchasing websites and upload purchases as required to the PA State Treasury Department.
• Submit information to appropriate internal personnel.
• Aid accounts payable with payment reconciliation and purchase order change orders as necessary including shipping errors and discrepancies found in billing.
• Run Accounts Payable Report daily for incorrect account information entered into the college’s Enterprise Resource Planning (ERP) system.
• Provide proposal and bid support by corresponding with relevant parties, preparing and sending addendums, and assisting with document preparation, file management, and legal advertising requirements.
• Provide purchasing assistance to employees including the review of purchasing procedures and purchase order protocol.
• Process returns/replacements via the return material authorization process (RMA).
• Assist in reconciling the Purchasing Department procurement cards.
• Answer the telephone, take messages, and forward those messages to appropriate personnel.
• Support the College Store as needed by opening and closing the store, assisting customers, operating the cash register, balancing daily receipts, stocking shelves, setting up displays, prepare/process returns, assisting with shipping/receiving, sourcing and promotional items.

Other Job Functions

Provide backup support for the College Store Clerk in their absence.

Knowledge, Skills and Abilities

• Demonstrated knowledge of Microsoft Word and Excel required.
• Demonstrated knowledge of professional office skills and procedures required.
• Proficient verbal and written communications.
• Meticulous recordkeeping skills.
• Ability to consistently provide excellent customer service.
• Ability to organize and prioritize work assignments, including managing multiple projects/tasks concurrently and meet varied deadlines.
• Ability to identify problems, make corrective recommendations and assist with the problem-solving process.

Required Qualifications

• EDUCATION: Associate degree in a related field required.
• EXPERIENCE: Two (2) years of purchasing-related work experience required. Prior work performance must have met or exceeded appropriate work standards.
• LICENSES: Valid driver’s license required.
• CLEARANCES: The successful candidate will be required to obtain/provide the following clearances prior to hire: PA Child History clearance, PA Criminal Record Check clearance, FBI Federal Criminal History Record clearance.

Preferred Qualifications

• EXPERIENCE: Prior experience working directly with vendors preferred.

Physical Demands

• Prolonged sitting.
• Frequent standing/walking or otherwise moving around department/campus.
• Repetitive finger/hand movements.
• Occasional lifting up to 20 lbs.
• Occasional bending.

Audible Demands

• Ability to communicate orally and hear conversation.

Visual Demands

• Use of computer and internet/internet-based systems.
• Reading and preparing documents, reports, presentations, etc.

Environmental Demands

• Work is primarily conducted in a typical indoor office environment with appropriate lighting, noises, and temperature control.

Hazards

• Minimal risk of injury or work-related illnesses.

Salary

$18.10/hour

Schedule

Monday - 8 a.m. - 5 p.m., Tuesday - 8 a.m. - 5 p.m., Wednesday - 8 a.m. - 5 p.m., Thursday - 8 a.m. - 5 p.m., Friday - 8 a.m. - 5 p.m.