Technician: College & Career Readiness

Position SummaryTitle Code Technician: College & Career Readiness Job Summary Provides comprehensive administrative, secretarial, and accounting support to the immediate supervisor, departmental coordinator, and professional staff. Responsibilities include managing calendars, scheduling appointments, answering and screening calls, handling mail and correspondence, and preparing reports, charts, spreadsheets, and other desktop publishing materials. Maintains accurate subject-matter files and records, ensuring compliance with Federal, State, and local audit and reporting requirements. Takes responsible follow-up action to complete work assignments. Performs complex accounting duties in support of Career and Technical Education and Blueprint budget reconciliations and grant management. Tasks include processing budget paperwork, composing correspondence and transmittal documents, and collaborating with the Budget Offices. Essential Duties/Responsibilities Serves as the administrative technician to the director and professional staff. Answers and screens telephone calls, visitors, mail and correspondence.Interprets and orally conveys messages, instructions, procedures or practices from the supervisor(s), acting with tact and discretion.Composes a variety of letters, memoranda, summaries, instructions, notices or other such routine transmittals on a variety of subjects relative to the function and programs of the department/office.Prepares agendas for meetings. May attend the meeting to set up, take minutes, distribute materials, and clean up at the end of the meeting.Keeps director’s and additional professional staff’s calendar. Schedules appointments/meetings. Makes necessary travel arrangements. Gathers documents, files or background materials necessary for the meetings/conferences. Apprises the director/coordinators of the nature and circumstances of the meetings and conferences.Schedules and arranges for conferences: prepares necessary materials.Prepares, maintains and reconciles spreadsheets and other databases for department and office budgets, as well as, the Office of Career and Technical Education grants' budgets, including Title IV. Prepares purchasing procedures in accordance with published guidelines. Enters price agreements, small procurement and requisitions for assigned departments.Performs financial/budget management responsibilities including review of financial statements, preparation of financial reports, monthly budget reconciliation, and maintaining expenditure justification documentation for department, office and grant budgets.Researches inquiries from departments, schools, and vendors regarding order and payment status. Establishes, compiles, and maintains confidential records/files such a correspondence, evaluations, reclassifications, budgets, grant reports and other related matters.Assists project specialist with Federal, State and local audits/interim reports by reconciling budgets, compiling audit documentation, providing examples and explaining order processing procedures, etc.Performs other related duties as assigned within the same classification or lower. Minimum Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education Associate's Degree in related field of education from a regionally accredited college or university required;Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position. Experience Three (3) years recent professional and/or administrative office support experience in related functional area (including grants and development) required;Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position. Knowledge, Skills, Abilities And Other Characteristics Considerable knowledge of the Board of Education organization and operations, policies and procedures.Detailed knowledge of the Advantage Financial and other school-based and Central Office based programs.Knowledge of accounting structures, budget and finance, contracts, purchasing and financial administration of grant funds.Experience in preparing budget proposals documents and monitoring of both grants and local funds.Excellent office/grant management and multitask skills.Thorough knowledge of modern office practices and procedures, bookkeeping, business English, spelling and arithmetic.Ability to exercise initiative and good judgement in the timely execution of delegated administrative responsibilities.Ability to exercise courtesy, tact and cooperation in dealing with Board of Education personnel, contractors and/or outside agencies and the public.Ability to use school-based computer applications and/or financial information and records management systems.Ability to communicate effectively in both oral and written form with colleagues, staff, administrators and the public.Ability to maintain confidentiality and security of operating records, files and materials.Ability to operate various office equipment.Demonstrates ability to effectively work and communicate with diverse populations.Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required. Licenses and Certifications Employee must retain active licenses, certifications, and enrollment as a condition of employment. N/A Driving Requirements N/A Career Ladder Requirements Qualification Requirements for Employment in Higher Grade as a New Hire or Transfer requires: Two (2) additional years successful experience required.Achievement of Professional Certification or Certificate in Business or Technology, or Completion of coursework or workshops leading towards professional certificate/certification, as determined by the supervisor required. Eligibility for Consideration for Advancement from Lower Grade to Higher Grade requires: Two (2) years continuous successful experience in the position at the Lower Grade level.Mastery of all responsibilities and duties of the position.Evidence of completion of additional training that may be recommended by supervisor and/or participation in approved professional development programs or courses, approved in advance by the supervisor. Successful completion of a minimum of one professional development within the last two years is required. Successful completion of job specific professional developments identified on the job description, performance evaluations and/or the supervisor’s documented recommendation are required.Achievement of identified goals as they relate to the needs of the district and as established by the supervisor.Consistent maintenance of an effective and orderly work environment.Consistent compliance with general office procedures such as standards contained in the AACPS Employee Handbook; demonstration of discretion and excellent customer service; regular and punctual attendance; and building dress code, including wearing AACPS ID badge.Above Satisfactory overall job performance for the two most recent consecutive years of Probationary and Performance Ratings. Probationary Ratings completed after January 2, 2024 will be accepted.Letter of Recommendation written by the supervisor. Additional Requirements for Advancement from Lower Grade to Higher Grade requires: Achievement of Professional Certification or Certificate in Business or Technology, or Completion of coursework or workshops leading towards professional certificate/certification, as determined by the supervisor required. LEADERSHIP ROLE N/A PHYSICAL DEMANDS/WORKING CONDITIONS The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands Standing: under 1/3 of the timeWalking: under 1/3 of the timeSitting: between 1/3 and 2/3 of the timeKeyboarding: between 1/3 and 2/3 of the timeTalking: between 1/3 and 2/3 of the timeHearing: between 1/3 and 2/3 of the timeAs required by the duties and responsibilities of the position. Vision The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job. No special vision requirements Work Environment Location Office, school or similar indoor environment: over 2/3 of the time Noise Level Moderate: between 1/3 and 2/3 of the time Weight & Force Lifting and carrying requirements Up to 10 pounds: under 1/3 of the time Travel Requirements N/A JOB INFORMATION Approved Date: 10/1/2025 Established Date: 5/1/2019 Title Code: B04980 Title: TECHNICIAN: COLLEGE AND CAREER READINESS Alternate Title: Technician: College and Career Readiness Reports to Generic: Director Reports to Specific: DIRECTOR: COLLEGE & CAREER READINESS-SECONDARY ORGANIZATION Division: Academics Business Unit: College & Career Readiness Department: College & Career Readiness-Secondary Negotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC) HR JOB INFORMATION Unit: IV Days Worked: 260 FLSA Exemption Status: Non-Exempt Grade: SG11;SG12 Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 4 - SAAAAC) Essential Job: Months Worked: 12 Hours Worked: 7 Job Family: Administrative and Office Support Sub-Function: Technical-Clerical Support VR# 27017