Technical Proposal Writer/Coordinator

Archesys is a technology firm specializing in innovative digital solutions and services for clients across various industries. We pride ourselves on our cutting-edge technologies, exceptional customer service, and collaborative work environment.

About the role

We are seeking a highly motivated, detail-oriented, and certified Proposal Writer to join our team in a remote, full-time capacity. The ideal candidate will be a full-cycle proposal expert, adept at managing, writing, coordinating, and editing complex proposals to secure new contracts and drive business success. This role is perfect for a self-starter who excels in a deadline-driven environment and has a passion for building winning responses.

Responsibilities

• Proposal Lifecycle Management
  • Full-Cycle Ownership: Lead and manage the end-to-end proposal development process for assigned opportunities, strictly adhering to all solicitation requirements and deadlines.
  • Strategy & Coordination: Facilitate kickoff meetings, manage proposal calendars, and track progress against milestones, ensuring seamless collaboration among all team members.
  • Bid/No Bid Support: Research and analyze opportunities, assisting leadership and business development teams with critical Bid/No Bid decision-making.
  • Template & Content Management: Design, create, and maintain proposal templates, ensuring consistency and compliance. Manage and continuously update the boilerplate material and proposal content library for accuracy and quality.
• Writing, Editing, and Quality Assurance
  • Proposal Writing: Serve as a primary writer, developing clear, persuasive, and compliant narrative content, including technical, management, past performance, and security volumes.
  • Stakeholder Coordination: Act as the central point of contact, efficiently coordinating input from Subject Matter Experts (SMEs), technical staff, and internal stakeholders.
  • Proofreading and Editing: Conduct rigorous editing, proofreading, and quality assurance checks to ensure consistency, grammatical accuracy, technical correctness, and absolute compliance with all solicitation instructions.
• Documentation and Growth
  • Develop and write supporting technical documentation and key appendices as required.
  • Participate in and drive lessons-learned sessions following submissions to implement continuous process improvements.
• Contracts and Operational Support (Cross-Functional)
  • Assist the Contracts team in the administration and lifecycle management of prime contracts and subcontracts, ensuring documentation is current and compliant.
  • Provide essential back-office support and administrative assistance to the Executive and Business Development teams, including managing meeting logistics, maintaining shared calendars, and preparing presentation materials as needed.
  • Execute essential financial and administrative support tasks, including processing time card approvals and coordinating invoice management.
  • Develop and maintain external marketing materials, such as capability statements and solution briefs, to support ongoing business development efforts.
• Cross-Functional Collaboration
  • Collaborate with various departments to ensure the seamless integration of technologies and solutions.
  • Facilitate problem-solving sessions to address complex challenges and foster innovation.

Requirements

• Education: Bachelor's degree in English, Communications, Marketing, Business Administration, or a related field, or equivalent practical experience.
• Experience: Minimum of 2 years of professional experience in proposal management, coordination, and technical writing, specifically focused on competitive contract responses.
• Federal Expertise: Proven track record and in-depth knowledge of Federal and State procurement processes (including FAR/DFARS knowledge) and successful response strategies.
• Industry Focus: Direct experience within the Information Technology (IT) industry (e.g., managing proposals for software development, cloud services, cybersecurity, or managed services).
• Certification: Must possess current APMP Foundation Level Certification.
• Skills: Exceptional organizational, time management, and communication skills, with expertise in managing rigorous internal and external deadlines.

Preferred Qualifications

• Additional proposal training certifications (e.g., ProposalTeam’s GovCon and Proposal Team Training).
• Experience responding to proposals for State, Local, and Corporate entities in addition to Federal contracts.
• A demonstrated growth mindset, positive outlook, and a goal-driven approach to proposal execution.
• Proficiency with common proposal development tools (e.g., SharePoint, MS Office Suite, content management systems).

Personal Attributes

• Strong leadership qualities, with the ability to collaborate effectively across cross-functional teams.
• Forward-thinking with a keen eye for identifying opportunities for innovation and improvement.
• Detail-oriented with a commitment to maintaining high standards of quality and efficiency.
• A willingness to continually learn and adapt to the evolving technology landscape.
• Ability to work in a fast-paced environment and manage multiple projects simultaneously.

Additional Requirements

• All work must be conducted within the U.S., excluding U.S. territories.
• Some federal contracts require U.S. citizenship to be eligible for employment.
• You must be legally authorized to work in the U.S. now and in the future without sponsorship.
• As the US Government is our clientele, you may be required to obtain a public trust or security clearance.
• Some of our available roles are on federal contracts that require a degree or additional years of experience as a substitute.

Benefits

• Competitive salary and benefits package, including health, dental, and vision insurance reimbursement plan.
• Retirement plan and generous paid time off.
• Opportunity to work with a talented team of professionals on exciting and innovative projects.
• Flexible work arrangements, including remote work options.
• Continuous learning and development opportunities, including access to training resources and professional development programs.
• A collaborative, inclusive work environment that values diversity and encourages growth.