Team Assistant Hospice

About the role

Hospice of the West is currently seeking a Team Assistant for our Tucson Hospice Program. This role offers a career with purpose, meaningful work, and a supportive team culture.

Responsibilities

• Coordinate and manage daily schedules for all team members, ensuring timely, compassionate, and uninterrupted care.
• Maintain and update patient assignment lists to support thoughtful care coordination and team accountability.
• Accurately enter patient care data, establish patient charts, and maintain complete medical records that uphold the dignity, safety, and continuity of patient care.
• Communicate patient discharges, transfers, and changes in condition to staff promptly, supporting informed clinical decisions and seamless transitions.
• Process telephone prescriptions by logging and forwarding orders for physician signatures, maintaining tickler files to ensure timely completion and regulatory compliance.
• Prepare and support interdisciplinary group (IDG) meetings by organizing materials, documenting meeting minutes, and distributing care updates to attending physicians.
• Track, order, and maintain office and medical supplies so care teams are fully equipped to focus on patients rather than logistics.
• Monitor and audit clinical documentation within the electronic medical record to ensure accuracy, completeness, and compliance with hospice, state, and federal standards.
• Demonstrate knowledge of hospice policies and licensing regulations, contributing to a culture of accountability, quality, and compassionate care.

Qualifications

• A High School Diploma or GED required.
• Minimum of two (2) years experience of clerical and administrative experience in a healthcare setting required (hospice experience preferred).
• Proficient with Microsoft Office or related software and able to type 60 words per minute.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Ability to take initiative, set priorities, multitask and organize work. Must be self-motivated and detail oriented.
• Must be a licensed driver with an automobile that is an accordance with state and organizational requirements and is in good working order.

Pay

$22.00 - $26.00 per hour (Average Pay Range). The pay range listed represents a general guideline for the role and is not a guarantee of the final offer. Compensation will be determined based on the selected candidate’s relevant experience and the specific responsibilities of the position. Final compensation rate will be discussed and confirmed at the conclusion of the interview process.