Teaching and Learning Assistant - College and Career Development

License and Certification Qualifications

None Required

Education Qualifications

• H.S. Diploma or General Education Degree or equivalent
• Required: Bachelors Degree in related field
• Preferred: Bachelors Degree in related field

Experience Qualifications

• 3 years in an office/clerical environment
• Experience with spreadsheets and databases

Skills Qualifications

• Ability to communicate with others in an effective and professional manner
• Interpersonal skills to work successfully with internal and external contacts
• Excellent skills in organization and time management
• Able to manage multiple projects simultaneously and with limited supervision
• Professional-level oral and written communication skills
• Able to work as an effective team member
• Able to follow oral and written instructions quickly and accurately
• Strong editing and proofreading skills
• Strong bookkeeping/accounting skills
• Strong computer skills with a working knowledge of Microsoft Office programs and Lotus Notes
• Able to learn new software packages
• Flexibility to adjust to meet deadlines
• Able to detect and correct errors in standard English language usage
• Excellent telephone and public relations skills
• Able to represent Gwinnett County Public Schools (GCPS) in a positive and professional manner

Primary Responsibilities

• Assist in the organization, support, and coordination of all aspects of the College and Career Development Department
• Manage concurrent tasks effectively and complete assignments by deadlines
• Facilitate arrangements for meetings and professional development classes
• Maintain professional learning records
• Anticipate and effectively support supervisors' job-related needs
• Generate reports to provide data analysis for various programs
• Handle routine matters in a professional manner in the absence of supervisor
• Maintain an effective and efficiently run office, including the maintenance of accurate files and the generation of printing requests, copies, and other resources as needed
• Maintain records and files for supervisor in an efficient, orderly, and accurate manner
• Absorb and review monthly budget reports
• Absorb and review budget amendments and travel requests
• Absorb and review monthly budgets, substitute teacher funding reports, miscellaneous payroll, purchasing card and travel card reports for accuracy
• Cooperate with and demonstrate a positive relationship with division, department, and other district employees
• Communicate information concerning the Academies and Career, Technical, and Agricultural Education program to a variety of audiences, including parents, community, and school based personnel
• Communicate information concerning the Artificial Intelligence and Computer Science programs to a variety of audiences, including parents, community, and school based personnel
• Serve as the first line customer service contact for the department of College and Career Development
• Support supervisors by being knowledgeable of department programs and procedures
• Absorb and review various financial and accounting duties
• Submit miscellaneous payroll and other accounting tasks as required
• Absorb and review staff development preparation, sign-in and reporting
• Absorb and review coordination and preparation of annual events

Physical Demands

• While performing the duties of this job, the employee is frequently required to sit for extended periods of time.
• The employee is also required to talk, hear, stand, and walk.
• The employee may be required to use hands to touch, handle, feel, and/or reach.
• The employee is occasionally required to stoop, kneel, or crouch.
• The employee must occasionally lift and/or move up to 25 pounds.

Specific Vision Abilities

• Close vision
• Distance vision
• Color vision
• Depth perception
• Ability to adjust focus

Operate a Motor Vehicle

In performance of duties

Reasonable Accommodations

May be made to enable individuals with disabilities to perform the essential functions