TDCJ - Executive Assistant II - Rehabilitation and

Job ID: 103344

Responsibilities

• Manage complex calendars, appointments, meetings, and competing priorities.
• Schedule and coordinate internal and external meetings.
• Anticipate scheduling conflicts and make adjustments as needed.
• Serve as a primary point of contact for the executive.
• Prepare the executive for meetings by organizing agendas, materials, and background information.
• Track follow-up items and ensure commitments are completed.
• Handle confidential and sensitive information appropriately.
• Prepare agendas, presentations, briefing materials, and meeting packets.
• Attend meetings and take notes or minutes when appropriate.
• Track action items and follow up with responsible parties.
• Coordinate large meetings, conferences, and executive events.
• Draft, edit, and proofread correspondence, reports, presentations, and other documents.
• Manage incoming communications and determine appropriate priorities.
• Communicate with senior leaders, staff, external partners, and stakeholders professionally.
• Assist with special projects and executive-level initiatives.
• Research information and prepare summaries or reports.
• Monitor deadlines and project deliverables.

Qualifications

• You'd be a GOOD fit if:
  • You have good communication skills.
  • You have good phone skills.
  • You have good time management.
  • You have people skills.
• You'd be a GREAT fit if:
  • You have cultural competence.
  • You have organizational understanding and management.
  • You are a self-starter.
  • You have personal ethics and boundaries.
  • You have active listening skills.

Additional Information

• Travel: 25% – Position may spend 15 nights away per month.
• Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.

Contact Information

Questions concerning this position can be directed to:

April Zamora
Hiring Manager
936-437-5064
April.Zamora@tdcj.texas.gov

Questions concerning the application process can be directed to:

Harmony Lopez
Human Resources
936-437-3069
hr.selectionsteam1@tdcj.texas.gov

Military Preference

To receive military preference, you are required to provide proof by attaching the necessary documentation to this job application. Additional information on military occupation specialty codes can be found at the State Auditor's Office, Military Crosswalk Guide.