Tax Administration Analyst

About the role

Join the leader in collaborative licensing and help us advance inclusive and efficient new patent licensing approaches to drive innovation globally. Via Licensing Alliance is dedicated to accelerating global technology adoption, fostering participation, and generating return on innovation with balanced IP licensing solutions for innovators and manufacturers of all sizes around the globe. Via administers dozens of patent licensing programs in audio, video, broadcast, power, and more for a variety of technologies, consisting of 25,000 patents in over 130 countries, with nearly 100 current patent holders and over 3,000 current licensees. Via Licensing Alliance, a subsidiary of Dolby Laboratories, is an independently managed company owned by industry-leading participants with over 25 years of intellectual property licensing leadership. We are the world's largest patent pool administrator. We aggregate patents around key innovations and offer licensing solutions that give companies streamlined access to standardized technologies. For decades, we have served as a trusted bridge between our licensors and licensees, driving a strong and efficient IP licensing environment that yields better products and technologies for people around the world.

Responsibilities

• Assist Licensees and Licensors with questions related to royalty reporting, billing, withholding tax documentation, beneficial ownership, treaty rate support, and annual tax form renewal requirements.
• Respond via email to requests promptly and appropriately, communicate complicated information in a clear and concise manner while maintaining the company's service level expectations.
• Provide guidance to team members regarding communications to be sent to customers according to department guidelines.
• Process, analyze, and reconcile large volumes of tax data using Excel and internal systems.
• Support month-end, quarter-end, and year-end close activities, as needed.
• Monitor day-to-day activities related to Licensee communications, royalty reporting, invoicing, customer tax forms, vendor receipts, and related system documentation.
• Maintain tax form and tax rate data within accounts receivable and royalty administration tools to support accurate invoicing and withholding tax treatment.
• Coordinate with internal departments, external tax advisors, foreign tax authorities, and the Dolby tax team to support timely completion of domestic and foreign tax filings and related information requests.
• Conduct tax and accounting research as needed, including review of withholding rates, customer documentation requirements, and system application of tax rules.
• Develop a strong understanding of pool royalty calculation and allocation methodologies, licensing agreements, and implications of patent changes.
• Identify, recommend, document, and assist with implementation and testing of process, control, and system improvements, including updates to tax form databases, internal software systems, and department procedures.
• Provide guidance to team members and participate in training activities related to royalty services, tax administration, customer communications, and internal processes.

Requirements

• Apply strong accounting, analytical, and critical thinking skills to solve complex royalty, billing, collections, and tax administration issues.
• Be highly detail-oriented; our processes depend on accurate data, clean reporting, timely documentation, and consistent application of controls.
• Prioritize multiple demands, manage deadlines, and work well under pressure while maintaining professional-quality work product.
• Work autonomously, take initiative, exercise sound judgment, and communicate workload, risks, and priorities clearly to management and team members.
• Understand and apply internal controls, SOC 1, SOX, department procedures, and operational protocols.
• Communicate complex accounting, royalty, billing, and tax documentation concepts clearly and professionally to internal and external stakeholders.
• Demonstrate curiosity, adaptability, and willingness to learn new systems, tax concepts, licensing structures, and evolving business processes.