Talent Acquisition Specialist (36052)

About the role

As a Talent Acquisition Specialist, you will collaborate closely with our team on site and Talent Acquisition Recruiters to track and ensure candidates’ pre-employment requirements are completed and within compliance, schedule and conduct pre-employment health screens, coordinate new hire orientation, and prepare new hire packets. As a Talent Acquisition Specialist, you will support Zachry's Turnaround Hiring Group with a primary focus on onboarding, candidate processing, compliance tracking, and hiring support activities. This is an administrative role with limited recruiting responsibilities. Successful candidates are organized, adaptable, customer-service focused, and able to thrive in a fast-paced environment. PRIOR RECRUITING EXPERIENCE IS NOT REQUIRED.

Responsibilities

• Providing necessary information and resources to facilitate a successful transition for new employees and ensuring a smooth onboarding process.
• Scheduling and conducting in office onboarding/processing and coordinating new employee orientation sessions on site.
• Serving as a point of contact for new hires, addressing their questions and concerns and managing the onboarding process.
• Collaborating with the Talent Acquisition team and site to ensure seamless transition for hires.
• Monitoring candidates’ progress of required tasks related to the hiring process (background checks, drug screen, health screen, I9 compliance, E-Verify compliance, employment paperwork, site specific requirements).
• Facilitating the completion of new hire paperwork, including employment contracts, benefits enrolment, and other necessary documentation.
• Ensuring completion of paperwork and following all legal and administrative compliance when onboarding candidates.
• Performing administrative duties such as: data entry, communicating with site and candidates via email/phone, filing, scanning/copying, and scheduling.
• Updating Applicant Tracking System in real time with candidate information and interactions.
• Other duties as assigned.

Qualifications

• High school diploma or equivalent.
• 4+ years of administrative, customer service, or related experience in a fast-paced environment.
• Demonstrated history of stable employment and reliability.
• Microsoft Office (Outlook, Excel, Word, PowerPoint, etc.)
• Ability to occasionally travel (EX: job fairs, site visits, training, etc.)
• Must be comfortable conducting health screens and following HIPPA guidelines.
• Must be comfortable working with medical PPE and maintaining a sterile environment.
• Strong attention to detail and organizational skills to