Talent Acquisition Intern

About the role

GAINS is looking for a Talent Acquisition Intern to support our People & Culture team during an active hiring period. This role is focused on recruiting coordination and sourcing, giving you hands-on exposure to the full recruiting lifecycle at a fast-growing AI-powered software company.

Responsibilities

• Clock scheduling across multiple open requisitions, managing candidate communications and interviewer calendars with accuracy and a strong candidate experience in mind
• Maintain and update the applicant tracking system (ATS) to ensure data integrity across all active and closed roles, including candidate stages, disposition codes, and recruiter notes
• Draft and send candidate-facing communications including application confirmations, scheduling requests, status updates, and rejection notices
• Aid in sourcing support on targeted roles, including LinkedIn Recruiter searches and InMail outreach sequencing
• Research and compile sourcing lists for active requisitions, supporting passive candidate identification across open roles
• Maintain and organize recruiting documentation including job descriptions, offer letter templates, interview guides, and process SOPs
• Support onboarding coordination activities as needed, including new hire paperwork tracking and first-day logistics
• Participate in identifying repetitive, manual TA workflows and help document where AI tools could reduce time spent on low-value tasks
• Aid in light AI tool testing and prompt drafting for use cases such as candidate outreach messages, intake summaries, and job description drafts
• Other duties as assigned

Requirements

• Currently pursuing or recently completed a Bachelor's degree in Human Resources, Business Administration, Communications, Psychology, or a related field
• Exceptional organizational skills with the ability to manage multiple tasks, deadlines, and details simultaneously without losing accuracy
• Clear, professional written and verbal communication skills with the confidence to interact with candidates, hiring managers, and external partners
• A proactive, can-do attitude: someone who identifies what needs to be done and does it without waiting to be asked
• Curiosity and comfort with technology, including a willingness to learn AI tools, ATS platforms, and productivity software quickly
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) at a practical working level
• Genuine interest in recruiting, HR operations, or people-focused work as a career direction

Nice to have

• Prior internship or part-time experience in HR, recruiting, administrative coordination, or a client-facing role
• Hands-on use of AI tools (ChatGPT, Claude, or similar) for productivity, writing, or research purposes
• Exposure to an ATS, CRM, or similar data management platform in an academic or work context
• Experience in a fast-paced environment where priorities shifted and adaptability was required