Talent Acquisition and Onboarding Specialist

About the role

Matheny is a special hospital for children and adults with medically complex developmental disabilities. Its mission is to provide exceptional care and an optimal quality of life for children and adults with special needs and medically complex developmental disabilities. Founded in 1951, Matheny provides fully integrated, personalized care and education that respects each person's dignity and encourages their highest potential. The organization includes a fully-accredited non-profit private school combining traditional academics with therapeutic intervention and pre‑vocational skill development, an Adult Services Program with five licensed community residences/group homes and two adult learning centers, and the Arts Access program that empowers individuals with disabilities to create art without boundaries. Location: NJ, Peapack.

Responsibilities

• Manage the full‑cycle recruitment process for assigned positions, from requisition approval through offer acceptance.
• Partner with hiring managers to understand staffing needs, position requirements, and recruitment priorities.
• Develop and post compelling job advertisements across appropriate career sites, professional networks, and other recruitment channels.
• Source qualified candidates through job boards, professional networks, employee referrals, community partnerships, career fairs, and other creative recruitment strategies.
• Review applications and resumes and conduct initial candidate screenings.
• Coordinate interviews between candidates and hiring managers.
• Maintain timely and professional communication with candidates throughout the recruitment process.
• Provide hiring managers with guidance regarding candidate selection and recruitment best practices.
• Conduct reference checks and coordinate other pre‑employment requirements as applicable.
• Prepare and extend employment offers in accordance with established compensation and hiring guidelines.
• Maintain accurate and timely applicant tracking system records.
• Monitor recruitment activity, open positions, time‑to‑fill, candidate pipelines, and other relevant recruiting metrics.
• Identify opportunities to improve Matheny's employer brand and candidate experience.
• Develop relationships with schools, professional organizations, community organizations, and other talent pipelines to support ongoing recruitment.
• Own the onboarding process from accepted offer through the employee's first day and initial integration into the organization.
• Serve as the primary HR contact for new hires throughout the onboarding process.
• Coordinate completion of employment paperwork, background checks, employment eligibility verification, required documentation, and other pre‑employment requirements.
• Ensure new hires receive timely information regarding benefits, policies, required training, schedules, and first‑day expectations.
• Coordinate orientation and new employee onboarding activities.
• Partner with hiring managers to ensure new employees are prepared for their first day, including workspace, equipment, access, schedules, and departmental introductions.
• Facilitate a welcoming and professional new‑hire experience that reflects Matheny's mission and culture.
• Follow up with new employees and managers during the early stages of employment to identify questions, concerns, or onboarding needs.
• Maintain accurate onboarding records and ensure all required documentation is completed in accordance with organizational and regulatory requirements.
• Continuously evaluate and improve the onboarding experience based on employee and manager feedback.
• Partner with Employee Health to ensure all employee health requirements are met.
• Responsible for the onboarding of staffing agency personnel and clinical and non‑clinical interns.
• Serve as a trusted resource to candidates, hiring managers, and new employees regarding recruitment