TA Operations Coordinator

Job Summary

The Talent Acquisition Operations Coordinator function plays a critical role in protecting candidates, patients, employees, and MGB by ensuring pre-employment and compliance requirements are completed accurately and in accordance with organizational and regulatory standards.

Responsibilities

• Background checks
• Employment and education verification
• I-9 compliance
• Licensure review
• Ensuring occupational health clearances
• Employment authorization review
• Other role-specific requirements

Qualifications

• Education: High School Diploma or Equivalent required, Associate's Degree in Human Resources Management preferred
• Experience: 2-3 years preferred in talent acquisition, recruitment coordination, or HR operations
• Knowledge, Skills And Abilities:
• Ability to work independently, prioritize competing responsibilities, and manage a high-volume workload in a fast-paced environment
• Strong organizational and time-management skills, with the ability to consistently meet deadlines and adapt to changing priorities
• Prior proven ability to communicate proactively, clearly, and professionally with candidates, hiring departments, Human Resources, and other stakeholders
• Exceptional attention to detail and commitment to maintaining compliance with organizational policies and regulatory requirements
• Ability to exercise sound judgment, take initiative, and escalate issues appropriately when needed
• Demonstrated ability to learn and navigate multiple systems and technologies while understanding how business processes interact across platforms
• Strong analytical and problem-solving skills with the ability to identify process gaps, troubleshoot issues, and ensure all required pre-employment activities are completed accurately and timely
• Knowledge of U.S. employment authorization requirements and documentation, including familiarity with I-9 compliance and employment eligibility verification processes, preferred

Hybrid Schedule

8am-4:30pm // Monday - Friday
Onsite days at Newton-Wellesley Hospital are based on business needs (1-2x/month)

Additional Job Details (if Applicable)

A quiet, secure, compliant workspace is required for remote workdays, and will be viewed and confirmed via Microsoft Teams Video on day 1 for all remote hires

HR Will Ensure That Candidates Have A HIPAA-Compliant Workspace (A Dedicated, Private Workspace With A Lockable File Cabinet That Is Free From Distraction And Separate From Others)

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors.

Pay Range

$19.81 - $28.30/Hourly

Grade

3

EEO Statement

Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.