Surgical Scheduler - FT - Day - Institute for Neurosciences Lawrenceville NJ

Capital Health is the region's leader in providing progressive, quality patient care with significant investments in exceptional physicians, nurses, and staff, as well as advanced technology. Capital Health is a dynamic healthcare resource accredited by the DNV that includes two hospitals, an outpatient center, a satellite ED, and an expansive network of primary and specialty care. Capital Health Medical Group consists of over 600 physicians and providers offering primary and specialty care, as well as hospital-based services.

The listed pay range reflects compensation for a full-time equivalent (1.0 FTE) position. Actual compensation may differ depending on assigned hours and position status (e.g., part-time).

About the Role

This position collaborates with OR and GI Endoscopy Unit teams to schedule cases, negotiate dates and times, and avoid resource conflicts. The role ensures efficient patient flow, maximizes physician productivity, and coordinates with various departments and external resources to meet special procedure needs.

Responsibilities

• Collaborates with OR and GI Endoscopy Unit to schedule cases, negotiating date and time, and avoiding resource conflicts.
• Coordinates special procedure needs with appropriate departments, staff, and external resources.
• Gathers complete patient and procedure information and schedules procedures and testing on a timely basis.
• Prepares and distributes schedules in accordance with established time frames.
• Works closely with physicians and office administration to schedule and maximize utilization of time.
• Obtains pre-certification and authorizations from insurance carriers to facilitate efficiency and minimize procedure-related issues.
• Completes referrals and pre-certifications for patients according to insurance requirements.
• Assists co-workers during periods of heightened patient activity.
• Oversees registration, checkout, and medical records handling to ensure efficient patient flow.
• Reviews routine issues, difficulties, and unusual circumstances with physicians and handles patient problems or complaints.
• Performs medical receptionist duties, including answering phones, scheduling appointments, filing medical records, checking patients in and out, collecting co-pays, and completing associated paperwork.
• Coordinates communication of follow-up care needs and reminder cards to patients.
• Manages filing of medical records, preparation and purging of charts, and effective record management.
• Plans daily schedules to maximize physician productivity and coordinates other physician activities with Capital Health departments.
• Coordinates hospital patient activity for doctors and billing company.
• Works directly with providers to implement scheduling for maximum productivity and coordinates resources (e.g., exam rooms, equipment).
• Develops and implements practice-specific plans for introducing and growing the practice in the community in conjunction with physicians and management.

Requirements

• High School Diploma or GED.
• One year of experience in a medical office or hospital setting.

Physical Demands and Work Environment

• Frequent physical demands: Sitting, wrist position deviation, pinching/fine motor activities, keyboard use/repetitive motion, talking, or hearing.
• Occasional physical demands: Standing, walking, climbing (e.g., stairs or ladders), carrying objects, pushing/pulling, twisting, bending, reaching forward, reaching overhead, squatting/kneeling/crawling.
• Continuous physical demands: Lifting floor to waist (15 lbs.), lifting waist level and above (10 lbs.).
• Sensory requirements: Accurate near and far vision, color discrimination, moderate depth perception, moderate hearing.

Pay

Pay Range: $18.57 - $23.23 per hour.

Schedule

Scheduled Weekly Hours: 40 (full-time).

Benefits

• Medical Plan
• Prescription drug coverage & In-House Employee Pharmacy
• Dental Plan
• Vision Plan
• Flexible Spending Account (FSA) – Healthcare and Dependent Care
• Retirement Savings and Investment Plan
• Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance
• Supplemental Group Term Life & AD&D Insurance
• Disability Benefits – Long Term Disability (LTD) and Short Term Disability (STD)
• Employee Assistance Program
• Commuter Transit and Parking
• Voluntary Life Insurance options (Employee, Spouse, Child)
• Voluntary Legal Services
• Voluntary Accident, Critical Illness, and Hospital Indemnity Insurance
• Voluntary Identity Theft Insurance
• Voluntary Pet Insurance
• Paid Time-Off Program