Surgery Scheduler

About the role

Carlos Medrano MD is seeking a Surgery Scheduler to provide clerical expertise to ensure all patients receive high quality, efficient care.

Responsibilities

• Obtains CPT and ICD-10 diagnosis codes and other clinical information as required for treatment of the patient from practice staff;
• Sets up documentation for Notification of Non-covered Medicare Services or Advance Beneficiary notices to patients and follows practice procedures to maintain this documentation;
• Determines O.R. time needed for the procedure and works with Facility to ensure procedure is scheduled, daily schedule is streamlined and arranges necessary anesthesia coverage;
• Ensures all requirements for the procedure have been obtained and confirmed with the Facility or other parties to include medical/imaging records and needed equipment/instruments;
• Ensures scheduling packets are correct and timely;
• Obtains patient face sheets from Insurance Verification to obtain necessary authorizations based on insurance types;
• Obtains authorization notes from Facility and scans into medical record or practice management system;
• Collects necessary and appropriate physician and practice fees associated with the procedure;
• Verifies/confirms physician is credentialed at the Center or Facility before scheduling the patient;
• Ensures efficient coordination of provider clinic and Facility schedule which could include awareness of provider's schedule and coordination of provider time-out, travel, meetings, conferences and continuing medical education;
• Refers conflicts and procedural questions to Practice Manager or designee as they arise;
• Attends required meetings and participates in committees as requested;
• Cross-trains as back up to other business office positions as requested;
• Performs other general duties as assigned.

Qualifications

• Minimum (1) year of experience in a medical office setting highly preferred. (i.e. ambulatory surgery center, hospital, doctors office)

Benefits

Carlos Medrano MD offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services;
• Wellbeing support, including free counseling and referral services;
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence;
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling;
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing;
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts.

Note: Eligibility for benefits may vary by location.