Support Specialist

SWJ Technologie specializes in providing engineering, planning, and project management services across various industries. We are currently seeking a Support Specialist for a client in the automotive industry, specializing in car manufacturing. This role is a contractor position based in Spartanburg, SC that requires onsite presence. If you’re eager to grow your career and make a meaningful impact on exciting projects, we look forward to your application. PURPOSE: The Support Specialist provides advanced administrative and organizational support to a designated department at a manufacturing facility. This role supports daily operations, management activities, budget monitoring, reporting, scheduling, and administrative processes to ensure efficient workflow, accurate documentation, and timely completion of departmental objectives. The position requires discretion when handling confidential information and the ability to manage multiple priorities in a fast-paced environment. RESPONSIBILITIES: Perform and coordinate administrative tasks, including word processing, document preparation, document management, and file maintenancePrepare and coordinate agendas, meeting notices, minutes, and other documentation for regular management meetingsSupport departmental budget administration, training records, travel arrangements, expense reports, office supplies, and records retentionCoordinate management workshops, meetings, and other departmental eventsMaintain and update departmental web pages and internal information systemsManage time administration activities for management personnelCreate purchase orders and process invoices for submission to Accounts PayableMonitor budget variances, forecasting reports, and financial system activities, communicating deviations to the appropriate managersUpdate departmental target and status tracking systemsSchedule and organize meetings, prepare meeting materials, and coordinate video conferencesSupport management in tracking departmental targets, monitoring progress, and ensuring timely completion of assigned tasksAssist with special projects and other administrative initiatives as requiredHandle confidential information and documentation with professionalism and discretionPerform additional duties as assigned QUALIFICATIONS: High School Diploma or GED equivalent requiredAssociate degree preferredMinimum of 3 years of experience in administrative support or related administrative proceduresAdditional training as required for the assigned responsibilitiesValid driver's license may be required, depending on departmental needs REQUIRED SKILLS: Advanced organizational and presentation skillsStrong ability to manage multiple tasks, prioritize competing deadlines, and coordinate several activities simultaneouslyProficiency in Microsoft Office applications, including Excel, Word, and PowerPointExperience with administrative procedures, document management, meeting coordination, and recordkeepingStrong attention to detail and accuracy in administrative and reporting tasksAbility to handle confidential information appropriatelyEffective communication and coordination skillsAbility to monitor budgets, review reports, and communicate discrepancies or deviations to managementAbility to work independently while supporting management priorities and departmental objectives PREFERRED SKILLS: Advanced SAP knowledge, particularly in purchasing, management administration, finance, and time administration modulesFamiliarity with enterprise resource planning (ERP) systems and related administrative applicationsExperience with budget monitoring, forecasting, headcount administration, and organizational processesIntermediate German language skillsFamiliarity with Microsoft Access, Outtask, and other business applicationsExperience using office equipment, including printers, plotters, PCs, and video conferencing systemsExperience maintaining departmental web pages and coordinating workshops or special projects PHYSICAL REQUIREMENTS: Work is normally performed in an office, laboratory, manufacturing floor, or machine shop setting where physical work includes, but is not limited to sitting, standing, reaching, kneeling, bending, and lifting up to 25 lbsMust be able to understand and comply with all relevant safety practices FLSA STATUS/WORKING SCHEDULE: Location: Spartanburg, SCSchedule: Full Time Assignment Start: January 2027Durration: 1 year with the option to extend DISCLAIMER: This job description is a high-level overview of general expectations of this position. It is not intended to list every responsibility of the position, nor does it represent an employment contract of any kind. SWJ TECHNOLOGY and all of its subsidiaries (i.e., SWJ MACHINING and ProjectOne US) are Equal Opportunity Employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, disability status, protected veteran status, or any other characteristic protected by law. Powered by JazzHR J0CmsRNjvx