Support Specialist

Contract position, onsite required. Join an international automotive company as a Support Specialist providing advanced administrative support at the plant. Prior automotive manufacturing or BMW experience required. Job ID: #HbM6349

Requirements

• High School Diploma or GED equivalent (Associate Degree a plus)
• 3 years of related administrative procedures experience
• Valid driver's license may be required based on department
• Training as applicable per BMW training guidelines
• Preferred: Bachelor's degree or equivalent relevant experience

Skills

• Advanced proficiency in SAP (Purchasing, Manager's Desktop, Finance, and Time Administration modules)
• Advanced presentation and organizational skills
• Ability to handle multiple tasks
• Intermediate communication and organizational skills
• Intermediate computer skills (Microsoft Excel, Word, PowerPoint, Access, Outlook, etc.)
• Knowledge of organizational processes (budget, headcount)
• German language skills
• Familiarity with office equipment (PC, printers, plotters, video conference, etc.)

Responsibilities

• Provide a variety of advanced administrative support to the assigned department at Plant
• Perform and coordinate administrative tasks (word processing, document preparation/management, and file maintenance) related to daily activities
• Coordinate preparation of records such as agenda, notices, minutes, and LOP for department management team weekly meetings
• Assist with department budget, training records, travel arrangements, expense reports, office supplies, and record retention
• Coordinate management workshops
• Maintain department web page
• Maintain time administration for management
• Create purchase orders and process invoices to Accounts Payable
• Handle special projects as assigned
• Schedule and organize activities such as meetings, meeting documentation, and video conferences for department members
• Support management to maintain target achievement and task completion as assigned
• Handle confidential information and material
• Monitor and communicate to managers deviations on Budget Variance reports, forecasting reports, and SAP activities
• Update target/status system
• Perform other duties as assigned by operations supervisor