Supply Warehouse Technician - Temporary
Cherokee Indian Hospital · Cherokee, NC · 3 wk ago
ManagementTemporary
We need to output HTML fragment with headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes many details: primary function, responsibilities, duties, qualifications, education/experience, physical environment, equipment, materials, hazards, others, working conditions, contact, accuracy, confidentiality, customer service. We need to map to sections.
We should not repeat job title. No Job ID. Remove boilerplate like EEO etc (none present). No application instructions.
We need to decide sections: maybe "About the role" (primary function), "Responsibilities" (list of duties), "Requirements" (education/experience/minimum qualifications), "Skills" (computer skills, problem solving, organization, etc), "Working Conditions" (physical environment, hazards, etc), maybe "Benefits" not present, "Pay" not present, "Schedule" not present (though mentions rotating weekend and holiday on-call duties). That could be schedule info. The posting mentions "Required rotating weekend and holiday on-call duties for all Supply Techs". That's schedule info. So we can include Schedule section with that detail.
Also "Benefits" not mentioned. So omit.
We need to use
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes many details: primary function, responsibilities, duties, qualifications, education/experience, physical environment, equipment, materials, hazards, others, working conditions, contact, accuracy, confidentiality, customer service. We need to map to sections.
We should not repeat job title. No Job ID. Remove boilerplate like EEO etc (none present). No application instructions.
We need to decide sections: maybe "About the role" (primary function), "Responsibilities" (list of duties), "Requirements" (education/experience/minimum qualifications), "Skills" (computer skills, problem solving, organization, etc), "Working Conditions" (physical environment, hazards, etc), maybe "Benefits" not present, "Pay" not present, "Schedule" not present (though mentions rotating weekend and holiday on-call duties). That could be schedule info. The posting mentions "Required rotating weekend and holiday on-call duties for all Supply Techs". That's schedule info. So we can include Schedule section with that detail.
Also "Benefits" not mentioned. So omit.
We need to use - for any list of duties/requirements/benefits. So for responsibilities we should list bullet points. For requirements also bullet list. For skills maybe bullet list.
We must preserve all substantive information; do not invent or summarize away detail. Must not omit important details. However we can combine similar points but must keep substance. Might be long but okay.
We need to avoid filler like "commensurate with experience". Not present.
Let's extract sections:
About the role: Primary Function paragraph.
Responsibilities: many bullet points: stocking departmental supply carts, restocking using Sage, distribution of special supply requests, requisition and order supplies, reordering items weekly, inventory level determination, perpetual inventories, quarterly inventories at remote clinics, yearly full inventory, receiving intermittent requests for non-stocked items, selecting stock items, delivering, obtaining signatures, safekeeping, safety precautions, daily mail handling, receiving incoming stock supplies, inspection, verifying quantity, notifying supervisor, delivering items, obtaining signatures, verifying pack slips, scanning, delivering to Purchase Order Processors, barcode labeling, maintaining neat warehouse, retrieval of stock from surrounding facilities for emergency supplies, rotating weekend/holiday on-call duties, clerical duties (purchase orders, online reports, shared folder, uploading digital copies, sending originals to processors), working with Property Control Clerk for tagging/tracking, collection of shredded documents, staying up-to-date on trainings, performing other related duties.
We need to ensure we capture all.
Requirements/Education/Experience: High School Diploma required, Associates Degree preferred. Minimum one year experience in supply processes, warehousing, financial, or related field. Excellent computer skills (Microsoft Programs Excel, Word, Outlook, ability to learn Sage 300 and EHR). Broad working knowledge of supply management procedures. Flexibility and problem solving under demanding circumstances. High level of organization and attention to detail. Initiative and Ingenuity (problem solving, substitute items, obtain items). Ability to perform normal routine independently within 3 months, complex tasks within 6 months.
Skills: maybe separate: computer skills, problem solving, organization, attention to detail, initiative, ability to learn new programs, knowledge of supply management, flexibility.
Working Conditions/Physical Environment: Work involves standing, walking, climbing, loading/unloading, lifting (1-5 lbs 95% of time, >50 lbs 5% of time). Responsibility for equipment: hand truck, pallet jack, other supply handling equipment, operate safely, preventative maintenance. Responsibility for materials: all stored stock, received and placed in inventory. Hazards: familiar with CIHA safety policies, MSDS, handling, storage, exposure corrective action, complete hazardous material handling courses. Responsibility for Others: create/maintain good working relationship with patients, staff, visitors, vendors, Tribal programs. Compliance affects patients, staff. Working Conditions: performed in hospital supply warehouse setting, duties during adverse weather, exposed to heat, cold, etc. Contact With Others: contact with CIHA staff, co-workers, surrounding hospital supply personnel, transportation/delivery personnel, government and commercial suppliers. Responsibility for Accuracy: signature/initials on supply documents for accountability, follow purchasing policies. Confidential Data: maintain confidentiality of medical/personal records, adhere to CIHA, HIPAA, Tribal confidentiality policies. Customer Service: consistently demonstrates superior customer service skills per CIHA guiding principles, seek opportunities to be of service.
We could combine some into sections: maybe "Working Conditions & Physical Demands", "Safety & Hazards", "Interpersonal & Communication", "Accuracy & Confidentiality", "Customer Service". But the instruction: prefer a few substantive sections over many thin ones. So we could have sections: About the role, Responsibilities, Requirements, Skills, Working Conditions (including physical, safety, hazards, schedule?), maybe "Compliance & Confidentiality". But schedule is separate? Could be part of Working Conditions.
We need to include Schedule if present: rotating weekend and holiday on-call duties. So we can include Schedule section with that detail.
We must not create Pay/Benefits unless present.
Thus final sections: About the role, Responsibilities, Requirements, Skills, Schedule, Working Conditions (physical demands, equipment, hazards), Compliance (accuracy, confidentiality, customer service). But we need to avoid too many sections. Maybe combine compliance into Working Conditions? Might be okay.
Let's decide: Sections: About the role, Responsibilities, Requirements, Skills, Schedule, Working Conditions (physical, equipment, hazards), Compliance & Confidentiality (accuracy, confidentiality, customer service). That's 6 sections.
Now we need to output HTML fragment only, with
headings and - for lists,
for prose.
We must preserve all substantive information; we cannot omit details. So we need to include all points in appropriate sections.
Let's draft.
About the role:
Primary Function Incumbent shall be responsible for operation of all warehouse functions at the Cherokee Indian Hospital. Incumbent shall be responsible to implement supply procedures in stock ordering, receiving, and storage, stock level controls and stock issues, assist in physical and perpetual inventory cycles. Maintains computerized inventory system by input of stock data. Interacts with all departments and hospital clients concerning distribution of supplies.
Responsibilities: many bullet points. We'll create with each duty as - . Need to ensure we capture all.
List:
- Stocking departmental supply carts: ensure stocking is completed timely according to established schedules with required quantities; restocking determined by Sage inventory management system; use laptop/tablet to monitor stock item quantities, edit errors/discrepancies, restock to correct par levels as determined by departmental manager/delegate and warehouse staff.
- Distribution of all special supply requests for non-stocked items submitted by CIHA departments; notify warehouse supervisor of quantity, deletions, additions requested by department managers; fulfill requests upon approval.
- Requisition and order supplies when required by stock level reorder point; make proper substitutions by interpreting, modifying or adopting reference material in accordance with the item specified.
- Responsible for reordering items from assigned vendors on a weekly basis.
- Determine inventory level by performing periodical cycle counts, by distribution of stock, and receipt of stock.
- Maintain perpetual inventories within the Supply Warehouse and in each internal and external department operated by CIHA on a daily basis.
- Perform quarterly inventories at remote outlying clinic locations.
- Complete an extensive full inventory of the main supply warehouse yearly near end of fiscal year (September 30th).
- Receive intermittent requests for non-stocked supply items from all hospital departments and department‑requested patient supply consults; select stock items, deplete items from inventory using Sage Inventory Management System, deliver requested items to respective department, patient or individual, and obtain proper signature for issuing stock.
- Responsible and accountable for safekeeping of all stock items; adhere to safety precautions and cleanliness standards per CIHA policies and JCAHO standards, including disposal of shipping boxes and pallets.
- Responsible for daily delivery and pickup of mail to and from post office; sort all incoming CIHA mail and distribute to correct department, outlying clinic, or Tribal program; collect and stamp all outgoing mail, then deliver to post office.
- Receive all incoming stock supplies and equipment from multiple daily deliveries; complete inspection of stock condition; verify quantity received using packing slip to determine discrepancies; ensure shipment is complete and no damaged items; notify warehouse supervisor of any discrepancies.
- Deliver received items to correct departments or outside clinics and obtain signatures for each delivery.
- Verify pack slips, sign pack slips, ensure pack slips are scanned into online database, and deliver pack slips to Purchase Order Processors.
- Ensure proper barcode labeling of stock items for storage; maintain a neat, clean, highly organized warehouse.
- Responsible for retrieval of stock items from surrounding hospitals, nursing homes and vendors as needed for emergency supplies.
- Required rotating weekend and holiday on‑call duties for all Supply Techs to maintain departmental supply cart level stocking; come in to restock all 24‑hour CIHA departments each day and remain on‑call for any 24‑hour CIHA departments that may need supplies for emergency situations; must stay within 15 minutes of CIHA for the duration of the on‑call weekend.
- May have to work when administration leave is granted if patient care would be compromised.
- Responsible for all clerical duties associated with creating purchase orders, maintaining online reports, maintaining the Supply Shared Folder Drive, uploading digital copies of required paperwork to complete payment for orders (PO, pack slip, receiving slip, etc.), and ensuring original copies of all required paperwork are sent to the Purchase Order Processor, Property Control Clerk, or Finance as required.
- Work closely with Property Control Clerk to ensure appropriate items are tagged and tracked according to Property Control Policy before distributing to CIHA departments.
- Responsible for collection of all shredded documents from each of the CIHA departments.
- Stay up‑to‑date on required hospital trainings.
- Perform other related duties as required.
That seems comprehensive.
Requirements: bullet list.
- High School Diploma required; Associates Degree preferred.
- Minimum of one year of experience in supply processes and procedures, warehousing experience, financial experience, or a related field.
- Excellent computer skills to effectively use online systems (Microsoft Programs such as Excel, Word, Outlook, and ability to learn new online programs such as Sage 300 and EHR).
- Broad working knowledge of supply management procedures.
- Flexibility and ability to problem solve under demanding circumstances.
- High level of organization and attention to detail required.
- Initiative and ingenuity: ability to problem solve, substitute items, or obtain items from all available sources including other health care facilities in surrounding areas.
- Ability to perform normal routine job requirements independently of supervisor within 3 months and more complex tasks within 6 months.
Skills: bullet list (maybe overlapping with requirements but we can separate: computer skills, problem solving, organization, attention to detail, initiative, ability to learn new programs, knowledge of supply management, flexibility). However we must not duplicate content? It's okay to repeat but better to keep distinct. We'll list skills not already in requirements: maybe "Proficiency with Microsoft Office Suite (Excel, Word, Outlook)", "Ability to learn Sage 300 and EHR systems", "Strong problem‑solving and decision‑making abilities", "High organizational skills and meticulous attention to detail", "Initiative and ingenuity in sourcing and substituting supplies", "Effective communication and interpersonal skills for interacting with departments, vendors, and patients", "Ability to operate material handling equipment safely". But we need to preserve all substantive info; we can include these as skills derived from text.
But we must not invent details not present. The text mentions: "Must have excellent computer skills in order to effectively use our online systems (Microsoft Programs such as Excel, Word, Outlook, and ability to learn new online programs such as Sage 300 and EHR)." Also "Broad working knowledge of supply management procedures." "Flexibility and ability to
headings and - for lists,
for prose.
We must preserve all substantive information; we cannot omit details. So we need to include all points in appropriate sections.
Let's draft.
About the role:
Primary Function Incumbent shall be responsible for operation of all warehouse functions at the Cherokee Indian Hospital. Incumbent shall be responsible to implement supply procedures in stock ordering, receiving, and storage, stock level controls and stock issues, assist in physical and perpetual inventory cycles. Maintains computerized inventory system by input of stock data. Interacts with all departments and hospital clients concerning distribution of supplies.
Responsibilities: many bullet points. We'll create with each duty as - . Need to ensure we capture all.
List:
- Stocking departmental supply carts: ensure stocking is completed timely according to established schedules with required quantities; restocking determined by Sage inventory management system; use laptop/tablet to monitor stock item quantities, edit errors/discrepancies, restock to correct par levels as determined by departmental manager/delegate and warehouse staff.
- Distribution of all special supply requests for non-stocked items submitted by CIHA departments; notify warehouse supervisor of quantity, deletions, additions requested by department managers; fulfill requests upon approval.
- Requisition and order supplies when required by stock level reorder point; make proper substitutions by interpreting, modifying or adopting reference material in accordance with the item specified.
- Responsible for reordering items from assigned vendors on a weekly basis.
- Determine inventory level by performing periodical cycle counts, by distribution of stock, and receipt of stock.
- Maintain perpetual inventories within the Supply Warehouse and in each internal and external department operated by CIHA on a daily basis.
- Perform quarterly inventories at remote outlying clinic locations.
- Complete an extensive full inventory of the main supply warehouse yearly near end of fiscal year (September 30th).
- Receive intermittent requests for non-stocked supply items from all hospital departments and department‑requested patient supply consults; select stock items, deplete items from inventory using Sage Inventory Management System, deliver requested items to respective department, patient or individual, and obtain proper signature for issuing stock.
- Responsible and accountable for safekeeping of all stock items; adhere to safety precautions and cleanliness standards per CIHA policies and JCAHO standards, including disposal of shipping boxes and pallets.
- Responsible for daily delivery and pickup of mail to and from post office; sort all incoming CIHA mail and distribute to correct department, outlying clinic, or Tribal program; collect and stamp all outgoing mail, then deliver to post office.
- Receive all incoming stock supplies and equipment from multiple daily deliveries; complete inspection of stock condition; verify quantity received using packing slip to determine discrepancies; ensure shipment is complete and no damaged items; notify warehouse supervisor of any discrepancies.
- Deliver received items to correct departments or outside clinics and obtain signatures for each delivery.
- Verify pack slips, sign pack slips, ensure pack slips are scanned into online database, and deliver pack slips to Purchase Order Processors.
- Ensure proper barcode labeling of stock items for storage; maintain a neat, clean, highly organized warehouse.
- Responsible for retrieval of stock items from surrounding hospitals, nursing homes and vendors as needed for emergency supplies.
- Required rotating weekend and holiday on‑call duties for all Supply Techs to maintain departmental supply cart level stocking; come in to restock all 24‑hour CIHA departments each day and remain on‑call for any 24‑hour CIHA departments that may need supplies for emergency situations; must stay within 15 minutes of CIHA for the duration of the on‑call weekend.
- May have to work when administration leave is granted if patient care would be compromised.
- Responsible for all clerical duties associated with creating purchase orders, maintaining online reports, maintaining the Supply Shared Folder Drive, uploading digital copies of required paperwork to complete payment for orders (PO, pack slip, receiving slip, etc.), and ensuring original copies of all required paperwork are sent to the Purchase Order Processor, Property Control Clerk, or Finance as required.
- Work closely with Property Control Clerk to ensure appropriate items are tagged and tracked according to Property Control Policy before distributing to CIHA departments.
- Responsible for collection of all shredded documents from each of the CIHA departments.
- Stay up‑to‑date on required hospital trainings.
- Perform other related duties as required.
That seems comprehensive.
Requirements: bullet list.
- High School Diploma required; Associates Degree preferred.
- Minimum of one year of experience in supply processes and procedures, warehousing experience, financial experience, or a related field.
- Excellent computer skills to effectively use online systems (Microsoft Programs such as Excel, Word, Outlook, and ability to learn new online programs such as Sage 300 and EHR).
- Broad working knowledge of supply management procedures.
- Flexibility and ability to problem solve under demanding circumstances.
- High level of organization and attention to detail required.
- Initiative and ingenuity: ability to problem solve, substitute items, or obtain items from all available sources including other health care facilities in surrounding areas.
- Ability to perform normal routine job requirements independently of supervisor within 3 months and more complex tasks within 6 months.
Skills: bullet list (maybe overlapping with requirements but we can separate: computer skills, problem solving, organization, attention to detail, initiative, ability to learn new programs, knowledge of supply management, flexibility). However we must not duplicate content? It's okay to repeat but better to keep distinct. We'll list skills not already in requirements: maybe "Proficiency with Microsoft Office Suite (Excel, Word, Outlook)", "Ability to learn Sage 300 and EHR systems", "Strong problem‑solving and decision‑making abilities", "High organizational skills and meticulous attention to detail", "Initiative and ingenuity in sourcing and substituting supplies", "Effective communication and interpersonal skills for interacting with departments, vendors, and patients", "Ability to operate material handling equipment safely". But we need to preserve all substantive info; we can include these as skills derived from text.
But we must not invent details not present. The text mentions: "Must have excellent computer skills in order to effectively use our online systems (Microsoft Programs such as Excel, Word, Outlook, and ability to learn new online programs such as Sage 300 and EHR)." Also "Broad working knowledge of supply management procedures." "Flexibility and ability to
for prose. We must preserve all substantive information; we cannot omit details. So we need to include all points in appropriate sections. Let's draft. About the role:
Primary Function Incumbent shall be responsible for operation of all warehouse functions at the Cherokee Indian Hospital. Incumbent shall be responsible to implement supply procedures in stock ordering, receiving, and storage, stock level controls and stock issues, assist in physical and perpetual inventory cycles. Maintains computerized inventory system by input of stock data. Interacts with all departments and hospital clients concerning distribution of supplies.
Responsibilities: many bullet points. We'll create- with each duty as
- . Need to ensure we capture all. List: - Stocking departmental supply carts: ensure stocking is completed timely according to established schedules with required quantities; restocking determined by Sage inventory management system; use laptop/tablet to monitor stock item quantities, edit errors/discrepancies, restock to correct par levels as determined by departmental manager/delegate and warehouse staff. - Distribution of all special supply requests for non-stocked items submitted by CIHA departments; notify warehouse supervisor of quantity, deletions, additions requested by department managers; fulfill requests upon approval. - Requisition and order supplies when required by stock level reorder point; make proper substitutions by interpreting, modifying or adopting reference material in accordance with the item specified. - Responsible for reordering items from assigned vendors on a weekly basis. - Determine inventory level by performing periodical cycle counts, by distribution of stock, and receipt of stock. - Maintain perpetual inventories within the Supply Warehouse and in each internal and external department operated by CIHA on a daily basis. - Perform quarterly inventories at remote outlying clinic locations. - Complete an extensive full inventory of the main supply warehouse yearly near end of fiscal year (September 30th). - Receive intermittent requests for non-stocked supply items from all hospital departments and department‑requested patient supply consults; select stock items, deplete items from inventory using Sage Inventory Management System, deliver requested items to respective department, patient or individual, and obtain proper signature for issuing stock. - Responsible and accountable for safekeeping of all stock items; adhere to safety precautions and cleanliness standards per CIHA policies and JCAHO standards, including disposal of shipping boxes and pallets. - Responsible for daily delivery and pickup of mail to and from post office; sort all incoming CIHA mail and distribute to correct department, outlying clinic, or Tribal program; collect and stamp all outgoing mail, then deliver to post office. - Receive all incoming stock supplies and equipment from multiple daily deliveries; complete inspection of stock condition; verify quantity received using packing slip to determine discrepancies; ensure shipment is complete and no damaged items; notify warehouse supervisor of any discrepancies. - Deliver received items to correct departments or outside clinics and obtain signatures for each delivery. - Verify pack slips, sign pack slips, ensure pack slips are scanned into online database, and deliver pack slips to Purchase Order Processors. - Ensure proper barcode labeling of stock items for storage; maintain a neat, clean, highly organized warehouse. - Responsible for retrieval of stock items from surrounding hospitals, nursing homes and vendors as needed for emergency supplies. - Required rotating weekend and holiday on‑call duties for all Supply Techs to maintain departmental supply cart level stocking; come in to restock all 24‑hour CIHA departments each day and remain on‑call for any 24‑hour CIHA departments that may need supplies for emergency situations; must stay within 15 minutes of CIHA for the duration of the on‑call weekend. - May have to work when administration leave is granted if patient care would be compromised. - Responsible for all clerical duties associated with creating purchase orders, maintaining online reports, maintaining the Supply Shared Folder Drive, uploading digital copies of required paperwork to complete payment for orders (PO, pack slip, receiving slip, etc.), and ensuring original copies of all required paperwork are sent to the Purchase Order Processor, Property Control Clerk, or Finance as required. - Work closely with Property Control Clerk to ensure appropriate items are tagged and tracked according to Property Control Policy before distributing to CIHA departments. - Responsible for collection of all shredded documents from each of the CIHA departments. - Stay up‑to‑date on required hospital trainings. - Perform other related duties as required. That seems comprehensive. Requirements: bullet list. - High School Diploma required; Associates Degree preferred. - Minimum of one year of experience in supply processes and procedures, warehousing experience, financial experience, or a related field. - Excellent computer skills to effectively use online systems (Microsoft Programs such as Excel, Word, Outlook, and ability to learn new online programs such as Sage 300 and EHR). - Broad working knowledge of supply management procedures. - Flexibility and ability to problem solve under demanding circumstances. - High level of organization and attention to detail required. - Initiative and ingenuity: ability to problem solve, substitute items, or obtain items from all available sources including other health care facilities in surrounding areas. - Ability to perform normal routine job requirements independently of supervisor within 3 months and more complex tasks within 6 months. Skills: bullet list (maybe overlapping with requirements but we can separate: computer skills, problem solving, organization, attention to detail, initiative, ability to learn new programs, knowledge of supply management, flexibility). However we must not duplicate content? It's okay to repeat but better to keep distinct. We'll list skills not already in requirements: maybe "Proficiency with Microsoft Office Suite (Excel, Word, Outlook)", "Ability to learn Sage 300 and EHR systems", "Strong problem‑solving and decision‑making abilities", "High organizational skills and meticulous attention to detail", "Initiative and ingenuity in sourcing and substituting supplies", "Effective communication and interpersonal skills for interacting with departments, vendors, and patients", "Ability to operate material handling equipment safely". But we need to preserve all substantive info; we can include these as skills derived from text. But we must not invent details not present. The text mentions: "Must have excellent computer skills in order to effectively use our online systems (Microsoft Programs such as Excel, Word, Outlook, and ability to learn new online programs such as Sage 300 and EHR)." Also "Broad working knowledge of supply management procedures." "Flexibility and ability to