Supply Procurement Specialist

Overview

Do you have a drive to support first responders in your community from behind the scenes? We are hiring a Supply Procurement Specialist, a role that helps ensure our firefighters and first responders have the equipment, supplies, and services they need to serve the community safely and effectively. This vacancy is a new FTE who will join one other Supply Procurement Specialist at TVF&R. The Supply Procurement Specialist performs a variety of procurement and purchasing functions while providing exceptional customer service to internal partners throughout the District. The position works closely with staff and vendors to support operational needs and deliver timely, effective solutions. The ideal candidate approaches challenges with curiosity and enthusiasm and contributes creative solutions. They are eager to learn, continuously improve processes, build strong working relationships, show strong judgment in complex circumstances, and contribute to a team focused on service, collaboration, and operational excellence.

Procurement

• Researches and orders products, equipment, and services such as medical supplies, firefighting tools and equipment, personal protective equipment and clothing, office supplies, janitorial supplies, uniforms, small appliances, and building and vehicle maintenance and repair parts to support District’s centralized supply warehouse.
• Works with vendor representatives to request pricing, availability, and alternative options.
• In cooperation with the Procurement and Contracts Administrator, identifies availability of contracts and cooperative purchasing options to optimize value for the District.
• Pairs with Procurement and Contracts Administrator to prepare RFPs and evaluate bids.

Planning

• Partners with the Inventory Control Specialist to plan for various inventory demands by raising factors that impact the fulfillment of inventory needs for projects, academies, and seasonal demands.

Purchasing

• Utilizes the District’s enterprise resource planning software to prepare and submit purchase orders using data, reports, and customer order habits and needs.
• Maintains accurate vendor and product information.
• Develops and maintains general knowledge of products, their use, and possible alternatives.

Special Orders

• When assigned, procures special requested items in support of customer initiatives and budgeted projects, and new and changing equipment and product standards.
• Communicates with customers to understand product need and timelines, and provides pricing, product samples or alternative products (i.e. EMS supplies, training equipment, new stations and apparatus and asset management program).
• Confirms budget coding and designates the item as a District standard when approved and in coordination with the Supply Manager and partners.

Vendor Interface and Management

• Interacts with vendor representatives and customers, establishing and maintaining effective relationships.
• Reconciles product and billing discrepancies and coordinates credits and returns.
• Maintains and tracks open purchase orders to understand vendor performance issues, ensure vendors are meeting timelines, and follow up on backorders.
• Addresses service issues with sales representatives and communicates concerns to Supply Manager.
• Participates in establishing new vendors and setup of new vendor accounts.

Qualifications

• The education and experience minimum requirements below are those typically required for performing the job functions (unless specifically noted to be preferred).
• Equivalent combinations of education and experience may be considered.
• Education: High school diploma or equivalent. Associate degree in a related field is preferred.
• Experience: Three (3) years of relevant experience performing routine purchasing using business planning software, product research, identifying contract/pricing arrangements, and vendor interaction in high-volume settings. Five (5) years preferred.
• Certifications & Licensures: Certified Purchasing Professional (CPP) preferred.

Supplemental Information

• TVF&R evaluates each applicant's work history and responses to supplemental questions. Please be sure to thoroughly answer the application's supplemental questions to ensure our subject matter experts can appropriately evaluate your experience and qualifications.

Anticipated Timeline

• Applications will be reviewed as received.
• Applications received by August 9, 2026, will be included in the first review cycle.
• The recruitment may remain open beyond this date, and additional review cycles may be conducted as needed until the position is filled.
• TVF&R reserves the right to close the recruitment once a sufficient pool of candidates is established.
• Evaluation steps will include the following:
  • Review of application against minimum qualifications.
  • Subject matter expert review of application.
  • Invitation to interview.

Compensation

The starting pay for the selected candidate will be $5,637 per month. The salary range for this position is $5,637 - $7,629 per month. This position is represented by Local 1660.

Benefits

We invite you to review the Benefits tab when applying on our website to learn more about the full array of benefits offered as part of our total compensation package.

Work Location

TVF&R strives to provide exceptional internal and external customer service. To ensure a collaborative and supportive environment with both the public we serve and our co-workers, employees perform their work on-site at TVF&R's Logistics Service Center at 9991 SW Avery St. in Tualatin.

Equal Employment Opportunity

TVF&R is an equal employment opportunity employer and seeks to attract a diverse workforce that reflects the community we serve in order to deliver safe, professional, and high-performance service.

Accommodation Requests

Persons needing accommodation under the Americans with Disabilities Act for any part of the application process should contact Human Resources staff at 503-649-8577. We accept operator relay calls. If you’re deaf, hard of hearing, or have a speech disability, please call 711 for assistance.

Veterans' Preference

It is the District's policy to provide eligible veterans and former state servicemembers (National Guard) with preference as required by law and as requested. Applicants must provide certification of eligibility for entitlement to the preference (e.g. DD-214 long form clearly showing discharge status) with the application submission by the closing date of the posting.