Supply Chain Specialist

Roles and Responsibilities

• Act as the primary point of contact for purchase order placement, order status, and vendor coordination
• Issue and manage purchase orders to support project and service departments, including obtaining and presenting quotes based on departmental requests.
• Communicate with vendors to follow up on open POs and ensure timely delivery across all departments.
• Respond to and resolve supply chain disruptions, shipping delays, and vendor issues in a timely manner.
• Maintain accurate inventory records, SKU setup, inventory allocation, and system data within NetSuite ERP.
• Maintain accurate documentation of purchasing, inventory, and logistics activities within ERP systems.
• Receive and process invoices related to ongoing projects.
• Prepare and distribute operational reports, meeting updates, action items, and supporting materials.
• Collaborate with internal stakeholders to support business needs and operational priorities.
• Identify process gaps, inefficiencies, and operational risks, and assist in implementing improved workflows and continuous improvement initiatives focused on freight optimization, inventory control, and scalability.
• Cook up and coordinate inbound and outbound logistics, including scheduling pickups, deliveries, and order fulfillment.
• Identify and resolve inventory discrepancies through cycle counts, reconciliations, and audits, including support of the annual inventory process.
• Support the Supply Chain & Logistics Manager in executing supply chain and logistics requirements.
• Aid in warehouse organization, cleanliness, safety standards, and assist with shipping and receiving as required.
• Review monthly QAQC record checks and participate in monthly meetings with QEHS Director
• Perform other duties as assigned.

Experience & Qualifications

• Degree or Diploma in Supply Chain Management, Logistics, Business Administration, or a related field.
• Previous experience in supply chain, warehouse operations, inventory, production, or other related fields
• Solid understanding of the supply chain, including shipping and receiving logistics, quality assurance, equipment upkeep, and facility maintenance.
• Proficiency in NetSuite ERP, particularly in supply chain, inventory, purchasing, and logistics modules (experience with EPICOR, SAP, or similar systems is an asset).
• High level of organizational skills with careful and consistent attention to detail and accuracy
• Strong skills in prioritizing work schedule according to set deadlines.
• Strong troubleshooting abilities, critical thinking, self-motivated, with a willingness to learn.
• Strong interpersonal skills and clear verbal and written communication skills in English
• Capability of sustained physical effort while working with average and heavy weight materials (20-40 lbs.).
• Forklift experience is an asset.