Supply Chain Specialist

About the role

This position is responsible for managing the Request for Quotes (RFQ) process to support the MRO/Repair Services Business. The incumbent will be responsible for maintaining a fast turnaround time, following up with suppliers, understanding product requirements, and executing procurement activities.

Responsibilities

• Maintain 24-hour RFQ turn-around time to supplier(s)
• Follow up with suppliers to close out aging RFQs
• Ability to understand key product requirements to ensure proper processing of RFQ’s
• Perform parts and/or services procurement activities (individual, multiple, and/or large tenders) for AllClear Repair Services
• Develop an efficient and accurate system for monitoring open purchase orders, supplier commitments, and forecasted delivery schedules
• Execute effective follow up operations for obtaining confirmations and statuses of open purchase orders
• Deliver daily reporting on expected incoming material, projected revenue, forecast risks, and supplier delays impacting operations
• Attend daily staff meetings to discuss the status of incoming and/or working purchase orders
• Work with the inventory team to ensure that all deliveries satisfy the assigned purchase orders and report any back-ordered or missing products
• Update ERP database with status of open purchase orders
• Work with suppliers/vendors to communicate and obtain required trace documentation and meet purchase order requirements
• Cook with part procurement requirements with requesting departments or technicians
• Prepare and process requisitions and purchase orders for goods, equipment, and supplies
• Verify specifications and price; challenge sourcing/savings options, and/or obtain identify substitute items; obtaining approval from requisitioning department and ensuring shop manual compliance
• Develop supplier relationships, coordinate supplier schedule commitments, and manage delivery commitments
• Work with quality to manage supplier metrics and trends to improve cost, quality, and schedule performance
• Support operational planning, forecasting, and scheduling to assure seamless execution and delivery of products and services
• Work with program management and operations personnel to improve supplier performance and eliminate inefficiencies, redundancies, and non-value-added requirements
• Interface with engineering and manufacturing/operations to ensure customer requirements and specifications on products and/or services are flowed down to suppliers
• Seek alternative resolutions for sourcing challenges in collaboration with customer service, engineering, and technicians
• Resolve invoice issues and work closely with finance for vendor payments
• Meet expectations of clear communication with external internal customers (suppliers and internal stakeholders)
• Keep internal and external customers updated on the status of orders, current or anticipated problems, and circumstances which may affect delivery, quality, and/or price
• Make confident, fact-based, decisions and act on decisions while considering risk
• Organized, flexible, and easily adaptable to changing conditions
• Understand and perform functions in accordance with AS9110 and ISO9001 Standards

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Competencies: Analytical, Problem Solving, Project Management, Technical Skills, Customer Service, Interpersonal Skills, Oral Communication, Written Communication, Teamwork, Visionary Leadership, Change Management, Delegation, Leadership, Managing People, Quality Management, Business Acumen, Cost Consciousness, Diversity, Ethics, Organizational Support, Strategic Thinking, Judgment, Motivation, Planning/Organizing, Professionalism, Quality, Quantity, Safety and Security, Adaptability, Attendance/Punctuality, Dependability, Initiative, Innovation, Education and Experience, Language Skills, Mathematical Skills

Education and Experience

• High School Diploma or equivalent (GED), required.
• Associate degree or advanced, preferred
• Supply Chain certifications (APICs, etc.) preferred.
• Aerospace, MRO, Repair Management, and/or military or commercial experience highly desired
• 5+ years related experience in supply chain, sourcing, procurement functions, and/or training, preferred.
• Demonstrated proficiency in Excel and Microsoft Office Suite, preferred.
• Quantum ERP / MRP experience desired.

Language Skills

• Fluent in English
• Foreign Language skills desirable; Spanish preferred
• Ability to read, analyze, and interpret general business information.
• Ability to effectively communicate via phone, email, and in-person.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to effectively present information and respond to questions from groups of managers.

Mathematical Skills

• Above average
• Ability to work with mathematical concepts such as addition, subtraction, multiplication, and division.
• Ability to apply concepts such as fraction