Supply Chain Senior Officer – Transportation

Principal Responsibilities

• Manage and oversee daily vehicle allocation planning to ensure efficient use of fleet resources.
• Review and validate daily vehicle allocation sheets and ensure alignment with operational priorities.
• Ensure timely and effective coordination of transport requests and movement plans.
• Maintain an updated list of approved vendors and service providers.
• Oversee preparation and management of driver duty rosters to ensure continuous operational coverage.
• Ensure fair and efficient driver scheduling, including shifts and leave planning.
• Ensure drivers are properly briefed on routes, security measures, and movement procedures.
• Oversee response to vehicle breakdowns and transport-related incidents.
• Monitor corrective actions and ensure timely resolution to minimize downtime.
• Oversee management of spare parts procurement, storage, and usage.
• Monitor workshop activities (internal or external) to ensure quality and efficiency of repairs.
• Ensure all maintenance activities are properly documented.
• Oversee safe storage and handling of fuel applicable.
• Ensure all fleet and transportation activities comply with Project HOPE policies and procedures.
• Implement and monitor anti-fraud controls related to fuel usage, spare parts, and vehicle operations.
• Identify risks related to misuse, inefficiencies, or fraud and report to the Supply Chain Manager.
• Promote transparency, accountability, and strong internal controls across all fleet operations.
• Closely coordinate with program, logistics, and security teams to ensure safe and efficient movements.
• Maintain transport trackers and provide regular updates to the Supply Chain Manager.
• Prepare fleet performance reports and highlight key operational challenges.
• Support audits by ensuring transport and fleet documentation is complete and audit-ready.

Minimum Qualifications

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or related field.
• Minimum 5–7 years of experience in logistics or transportation, preferably in humanitarian or NGO settings.
• Strong knowledge of fleet management, transport coordination, and logistics systems.
• Demonstrated experience supervising transport operations and field teams.
• Strong organizational, analytical, and problem-solving skills.
• Ability to work under pressure and manage multiple priorities.
• Good communication and coordination skills.
• Fluency in English and Arabic is essential.