Supply Chain & Fleet Coordinator

About the role

The Supply Chain & Fleet Coordinator oversees the daily supply chain and logistics of strategic raw materials and finished good distribution across the network. This position has a wide range of responsibilities that deal with each step of the shipping processes.

Drive SHE Excellence

• Promote the 20 principles of process and behavioral safety and adhere to life-saving rules
• Report incidents, near misses, and hazard identifications, and lead investigations onsite with appropriate conclusions and sustainable actions
• Ensure workplace practices are in conformity with established guidelines (IGGN)
• Ensure all Shipping activities are aligned with INEOS core values, SHE policies & Company initiatives
• Maintain knowledge of standard regulations and maintain appropriate level of DOT training for hazardous materials
• Act as back up to the Site Access & Fleet Coordinator for visitors, deliveries and plant access controls

Production and Load Planning

• Maintain, utilize and update production model, open sales reports, and inventory data to communicate production plan to Operations and Customer Service Team

Transportation/Shipping

• Manage all aspects of ensuring timely and accurate movement of freight
• Prepare, coordinate, maintain and monitor all rail shipping documentation within the DOT and railroad regulations
• Includes assigning railcars to orders
• Includes prioritizing shipments with available inventory
• Maintain appropriate paperwork and reports for shipping records
• Primary point of contact for servicing railroad
• Troubleshoot and resolve rail shipping issues
• Elevate issues as appropriate

Railcar Fleet Tracking, Tracing & Reporting

• Support coordination of rail fleet with more than 300 rail cars
• Utilize various programs to accurately track and trace entire rail fleet
• Develop and maintain reports to measure transit, dwell and rail car turns
• Troubleshoot delayed shipments within railroad network
• Optimize fleet and rail network (internal and external) to minimize demurrage
• Strategize for rail car storage and negotiate with third party suppliers as necessary
• Communicate railroad delays to appropriate stakeholders including Customer Service, Operations, and Leadership
• Maintain and share internal reports for rail car tracking, tracing, loading and movements

Supply Chain Functions

• Obtain and negotiate freight rates from appropriate railroads as requested from Commercial Team
• Participate and offer suggestions to strategize for optimal supply chain processes
• Track, receive and move raw materials into the SAP system
• Actively participate in various meetings with raw material suppliers, customers, contractors, and internal stakeholders regarding supply chain functions
• Provide regular reports as needed
• Troubleshoot and report supply chain deficiencies
• Assist with monitoring inventory at various locations throughout the network
• Provide monthly accruals to finance department for supply chain areas
• Generate monthly report for Customer Service to invoice customer demurrage
• Monitor and optimize logistic processes identifying areas for improvement and implementing effective strategies in raw material planning, rail car storage, rail car lease/sublease, shipment prioritization and production balance
• Assist with department budget
• And other duties as assigned