Supply Chain Coordinator

Job Summary

Key Responsibilities

• Enter and process new purchase orders for both stock and customer orders.
• Receive and process incoming inventory.
• Enter and manage sales orders for direct customers.
• Process warehouse transfers.
• Review, approve, and verify ocean freight invoices before submitting them to Accounts Payable.
• Verify shipment accuracy and monitor shipment status.
• Create and maintain shipment files and related documentation.
• Prepare allocation sheets.
• Filing Importer Security Filings (ISF) with customs brokers.
• Track inbound containers and monitor delivery schedules.
• Send required shipping documentation to customs brokers.
• Provide customers with sailing schedules and shipment updates.
• Communicate with freight forwarders, customs brokers, suppliers, customers, and carriers regarding shipments, arrival notices, and logistics activities.
• Absorb responsibilities for other team members as needed.
• Maintain accurate records and ensure all documentation is complete and organized.

Qualifications

• Strong attention to detail and exceptional organizational skills.
• Excellent customer service and communication skills.
• Proficiency in Microsoft Excel.
• Experience working with multiple software systems and ERP platforms.
• Experience with P21 (Prophet 21) is a plus.
• Ability to prioritize tasks, manage deadlines, and work independently.
• Previous experience in logistics, import/export, supply chain, customer service, or order management is a plus.