Supply Chain Associate
Duke University Health System · Durham, NC · 1 mo ago
ManagementFull-time
We need to output HTML fragment with sections: About the role? Actually the posting includes "About Duke Regional Hospital" and "Work Location", "Work Schedule", "Occupational Summary", "Work Performed Level 1", "Level 2", "Level 1 & 2 General ability...", "Knowledge, Skills And Abilities", "Level Characteristics", "Minimum Qualifications", etc.
We must use for section headings (e.g., About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We should map content to these headings where appropriate. We cannot repeat job title as heading. We must not include Job ID etc. Remove boilerplate (EEO, etc). Also remove duplicated lines.
We need to preserve all substantive information. We must not invent or summarize away detail. We must not create sections for Pay/Benefits/Schedule unless posting actually states them. The posting includes Work Schedule: "2:00 PM - 10:30 PM, Monday - Friday". So we can include a Schedule section. No Pay or Benefits mentioned. So we should not create Pay or Benefits sections.
We need sections: About the role? Could be "About Duke Regional Hospital". That's like About the role? The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can use those headings if they match content. For "About Duke Regional Hospital" we could use
for section headings (e.g., About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We should map content to these headings where appropriate. We cannot repeat job title as heading. We must not include Job ID etc. Remove boilerplate (EEO, etc). Also remove duplicated lines.
We need to preserve all substantive information. We must not invent or summarize away detail. We must not create sections for Pay/Benefits/Schedule unless posting actually states them. The posting includes Work Schedule: "2:00 PM - 10:30 PM, Monday - Friday". So we can include a Schedule section. No Pay or Benefits mentioned. So we should not create Pay or Benefits sections.
We need sections: About the role? Could be "About Duke Regional Hospital". That's like About the role? The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can use those headings if they match content. For "About Duke Regional Hospital" we could use About the role
maybe? But they said use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It seems they expect those exact headings? Probably we should use those headings when appropriate. However we have content like "About Duke Regional Hospital" which is about the hospital, not exactly role. But we could still use About the role heading and put that content. Or we could create a custom heading? The instruction says use those headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It may be that we should use those headings as needed, not necessarily exactly those words, but they are examples. Safer to use those exact headings when we have matching content. For "About Duke Regional Hospital", we could use About the role. For responsibilities, we have duties listed under Work Performed Level 1 and Level 2. So we can put Responsibilities section. For Requirements, we have Minimum Qualifications (Education, Experience, etc). For Qualifications maybe we could combine? Actually they differentiate Requirements and Qualifications; but we can put Minimum Qualifications under Requirements. For Skills, we have Knowledge, Skills And Abilities and Level Characteristics. So we can put Skills section. For Schedule we have Work Schedule. For Benefits none. Pay none.
We must not create empty sections. So we will include: About the role, Responsibilities, Requirements, Qualifications?, Skills, Schedule. Possibly we need both Requirements and Qualifications? The posting has Minimum Qualifications (Education, Experience, Degrees, Licensures, Certifications). That's both requirements and qualifications. Could split: Requirements = Education & Experience; Qualifications = Degrees, Licensures, Certifications (Driver's License). But we can also just put all under Requirements and skip Qualifications if no distinct content. However we have "Degrees, Licensures, Certifications Valid Driver's License may be required." That's a qualification. So we could have Qualifications section for that.
We must not repeat content. Let's extract substantive info:
- About Duke Regional Hospital: description: commitment, 388 beds, second largest of Duke Health's four hospitals, comprehensive range of medical, surgical, diagnostic services including orthopedics, weight-loss surgery, women's services, heart and vascular services. Work Location: Duke Regional Hospital, 3643 N. Roxboro St., Durham, NC 27704. Work Schedule: 2:00 PM - 10:30 PM, Monday - Friday.
- Occupational Summary: Perform duties in computerized order entry, distribution of all supplies, linen, equipment, shipping and receiving of hospital merchandise. Able to maintain good inventory management processes; meeting supply needs with prompt delivery, assuring accuracy of issues and insures the good working order and availability of equipment.
- Work Performed Level 1: list of responsibilities (many bullet points). We'll need to put as - .
- Level 2: additional responsibilities (also bullet list).
- Level 1 & 2 General ability and willingness to perform additional job functions (within reason) that are necessary to ensure safe patient care practices as directed by Supply Chain management. Required to be cross-trained and perform, when needed, in other Supply Chain related responsibilities. Working at Duke University Health System requires the ability to work cooperatively and communicate well with others to achieve organizational and team goals, work in a professional manner in responding to customers' needs, and work in a computerized environment.
- Knowledge, Skills And Abilities Level 1: list (physical exertion, etc). Level 2: In Addition To The Above: Experience using an ERP system. Competency in inventory management.
- Level Characteristics: repeats Level 1 and Level 2 same as Knowledge, Skills And Abilities? Actually it's duplicate. We need to preserve all substantive information but avoid duplication? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should remove duplicated lines. The Level Characteristics section duplicates the Knowledge, Skills And Abilities content. So we should keep only one instance. We'll keep the Knowledge, Skills And Abilities (maybe) and drop Level Characteristics duplicate.
- Minimum Qualifications: Education HS Diploma/G.E.D. required. Some college level coursework preferred, but not required. Experience Level 1: At least 1 year of work experience, including experience in one of the following areas: Distribution, Warehousing, Shipping, Receiving, Logistics, Material Handling, Customer Service, Inventory Control, Other comparable service line. Strongly prefer experience in a fast-paced, customer service environment. Level 2: 2 years of work experience, to include experience in at least one of the following disciplines: Distribution, Warehousing, Shipping, Receiving, Logistics, Material Handling, Customer Service, Inventory Control, Other comparable service line. Degrees, Licensures, Certifications: Valid Driver's License may be required.
We also have EEO boilerplate etc which we must remove.
Now we need to format.
We'll produce:
About the role
At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. About Duke Regional Hospital Pursue your passion for caring with Duke Regional Hospital in Durham, North Carolina. With 388 beds it is the second largest of Duke Health's four hospitals and offers a comprehensive range of medical, surgical, and diagnostic services, including orthopedics, weight-loss surgery, women's services, and heart and vascular services. Work Location: Duke Regional Hospital, 3643 N. Roxboro St., Durham, NC 27704. Work Schedule: 2:00 PM - 10:30 PM, Monday - Friday.
But we also have Occupational Summary separate; maybe we can include that under About the role or Responsibilities? The Occupational Summary describes duties; could go under Responsibilities. Let's think.
Better to have:
About the role
At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. About Duke Regional Hospital Pursue your passion for caring with Duke Regional Hospital in Durham, North Carolina. With 388 beds it is the second largest of Duke Health's four hospitals and offers a comprehensive range of medical, surgical, and diagnostic services, including orthopedics, weight-loss surgery, women's services, and heart and vascular services. Work Location: Duke Regional Hospital, 3643 N. Roxboro St., Durham, NC 27704.
Schedule
Work Schedule: 2:00 PM - 10:30 PM, Monday - Friday.
Then Responsibilities: combine Occupational Summary and Level 1 & Level 2 duties and general ability.
We'll create Responsibilities
then a with items.
We need to include all duties from Occupational Summary, Level 1, Level 2, and Level 1 & 2 General ability.
Let's list them:
Occupational Summary:
- Perform duties in computerized order entry, distribution of all supplies, linen, equipment, shipping and receiving of hospital merchandise.
- Able to maintain good inventory management processes; meeting supply needs with prompt delivery, assuring accuracy of issues and insures the good working order and availability of equipment.
Level 1 responsibilities (list):
- Distribute and restock supplies and/or linen to end users in accordance with established policies and procedures.
- Use appropriate Supply Chain technologies (Pyxis and SAP) to document movement of supplies.
- Perform cycle count on a regular basis to ensure accuracy of stock levels in all areas.
- Check expiration dates on supplies on a regular basis and document and discard expired products.
- Accept and sign for deliveries from distributors as necessary.
- Inspect shipments, enter Goods Receipts into SAP, and file packing slips.
- Report identified shipment discrepancies to SC onsite management.
- Prepare and ship out Vendor Returns and rotate stock in all areas.
- Move and stock supplies to appropriate shelving locations once receiving is complete.
- Transport shipments from loading dock to stockroom and deliver packages to appropriate purchasers.
- Deliver non-supply items when specified (e.g., medical gas, linen) in a timely manner.
- Participate and perform mid-year and year-end inventory counts.
- Ensure all STAT orders are completed according to specified service level agreement.
- Demonstrate excellent customer service when interacting with end customers to address linen and/or supply questions.
- Ensure all Supply Chain work areas are clean and organized, including all other supply storage areas throughout the facility.
- Proactively provide recommendations on operational efficiency improvements to Supply Chain management.
Level 2 responsibilities (in addition to Level 1, expected to perform at least 50% of time):
- Act as a mentor/preceptor to all Level 1 Supply Chain Associates; act as back-up Team Lead if necessary.
- Demonstrate excellent customer service in all areas when interacting with our customers, including the nursing floors and OR environment (physicians, surgery techs/nurses, Cath Lab techs/nurses, or other specialty area techs/nurses) to address supply-related questions as necessary.
- Deliver, manage and coordinate supplies/other products to off-site clinics and/or facilities as needed.
- Manage inventory; assist in preparations and perform annual inventory.
- Oversee consignment inventory and processes.
- May oversee inventory management of procedural areas.
- Proactively collaborate with other Supply Chain stakeholders to adjust par levels and address slow moving items based on supply usage.
- Troubleshoot supply shortage issues and articulate known impact.
- Effective use of the ERP system to pull reports, find products, use handheld technologies for delivery and PAR replenishment, and run reports in SAP to close out daily transactions.
- SME (Subject Matter Expert) for the TIMS module, including receiving and documenting.
- Able to pull EPIC reports and use as a tool and/or pull reports from Pyxis and analyze data to provide appropriate recommendations.
- Participate in PERT, OR EDIT, and VAT discussions as needed (as assigned).
- Vendor Management - access and utilize Vendormate (as assigned).
- Work with customers to help reconcile invoices as needed.
- Able to work and complete all assigned tasks with minimal
- .
- Level 2: additional responsibilities (also bullet list).
- Level 1 & 2 General ability and willingness to perform additional job functions (within reason) that are necessary to ensure safe patient care practices as directed by Supply Chain management. Required to be cross-trained and perform, when needed, in other Supply Chain related responsibilities. Working at Duke University Health System requires the ability to work cooperatively and communicate well with others to achieve organizational and team goals, work in a professional manner in responding to customers' needs, and work in a computerized environment.
- Knowledge, Skills And Abilities Level 1: list (physical exertion, etc). Level 2: In Addition To The Above: Experience using an ERP system. Competency in inventory management.
- Level Characteristics: repeats Level 1 and Level 2 same as Knowledge, Skills And Abilities? Actually it's duplicate. We need to preserve all substantive information but avoid duplication? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should remove duplicated lines. The Level Characteristics section duplicates the Knowledge, Skills And Abilities content. So we should keep only one instance. We'll keep the Knowledge, Skills And Abilities (maybe) and drop Level Characteristics duplicate.
- Minimum Qualifications: Education HS Diploma/G.E.D. required. Some college level coursework preferred, but not required. Experience Level 1: At least 1 year of work experience, including experience in one of the following areas: Distribution, Warehousing, Shipping, Receiving, Logistics, Material Handling, Customer Service, Inventory Control, Other comparable service line. Strongly prefer experience in a fast-paced, customer service environment. Level 2: 2 years of work experience, to include experience in at least one of the following disciplines: Distribution, Warehousing, Shipping, Receiving, Logistics, Material Handling, Customer Service, Inventory Control, Other comparable service line. Degrees, Licensures, Certifications: Valid Driver's License may be required.
We also have EEO boilerplate etc which we must remove.
Now we need to format.
We'll produce:
About the role
At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. About Duke Regional Hospital Pursue your passion for caring with Duke Regional Hospital in Durham, North Carolina. With 388 beds it is the second largest of Duke Health's four hospitals and offers a comprehensive range of medical, surgical, and diagnostic services, including orthopedics, weight-loss surgery, women's services, and heart and vascular services. Work Location: Duke Regional Hospital, 3643 N. Roxboro St., Durham, NC 27704. Work Schedule: 2:00 PM - 10:30 PM, Monday - Friday.
But we also have Occupational Summary separate; maybe we can include that under About the role or Responsibilities? The Occupational Summary describes duties; could go under Responsibilities. Let's think. Better to have:About the role
At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. About Duke Regional Hospital Pursue your passion for caring with Duke Regional Hospital in Durham, North Carolina. With 388 beds it is the second largest of Duke Health's four hospitals and offers a comprehensive range of medical, surgical, and diagnostic services, including orthopedics, weight-loss surgery, women's services, and heart and vascular services. Work Location: Duke Regional Hospital, 3643 N. Roxboro St., Durham, NC 27704.
Schedule
Work Schedule: 2:00 PM - 10:30 PM, Monday - Friday.
Then Responsibilities: combine Occupational Summary and Level 1 & Level 2 duties and general ability. We'll createResponsibilities
then a- with items.
We need to include all duties from Occupational Summary, Level 1, Level 2, and Level 1 & 2 General ability.
Let's list them:
Occupational Summary:
- Perform duties in computerized order entry, distribution of all supplies, linen, equipment, shipping and receiving of hospital merchandise.
- Able to maintain good inventory management processes; meeting supply needs with prompt delivery, assuring accuracy of issues and insures the good working order and availability of equipment.
Level 1 responsibilities (list):
- Distribute and restock supplies and/or linen to end users in accordance with established policies and procedures.
- Use appropriate Supply Chain technologies (Pyxis and SAP) to document movement of supplies.
- Perform cycle count on a regular basis to ensure accuracy of stock levels in all areas.
- Check expiration dates on supplies on a regular basis and document and discard expired products.
- Accept and sign for deliveries from distributors as necessary.
- Inspect shipments, enter Goods Receipts into SAP, and file packing slips.
- Report identified shipment discrepancies to SC onsite management.
- Prepare and ship out Vendor Returns and rotate stock in all areas.
- Move and stock supplies to appropriate shelving locations once receiving is complete.
- Transport shipments from loading dock to stockroom and deliver packages to appropriate purchasers.
- Deliver non-supply items when specified (e.g., medical gas, linen) in a timely manner.
- Participate and perform mid-year and year-end inventory counts.
- Ensure all STAT orders are completed according to specified service level agreement.
- Demonstrate excellent customer service when interacting with end customers to address linen and/or supply questions.
- Ensure all Supply Chain work areas are clean and organized, including all other supply storage areas throughout the facility.
- Proactively provide recommendations on operational efficiency improvements to Supply Chain management.
Level 2 responsibilities (in addition to Level 1, expected to perform at least 50% of time):
- Act as a mentor/preceptor to all Level 1 Supply Chain Associates; act as back-up Team Lead if necessary.
- Demonstrate excellent customer service in all areas when interacting with our customers, including the nursing floors and OR environment (physicians, surgery techs/nurses, Cath Lab techs/nurses, or other specialty area techs/nurses) to address supply-related questions as necessary.
- Deliver, manage and coordinate supplies/other products to off-site clinics and/or facilities as needed.
- Manage inventory; assist in preparations and perform annual inventory.
- Oversee consignment inventory and processes.
- May oversee inventory management of procedural areas.
- Proactively collaborate with other Supply Chain stakeholders to adjust par levels and address slow moving items based on supply usage.
- Troubleshoot supply shortage issues and articulate known impact.
- Effective use of the ERP system to pull reports, find products, use handheld technologies for delivery and PAR replenishment, and run reports in SAP to close out daily transactions.
- SME (Subject Matter Expert) for the TIMS module, including receiving and documenting.
- Able to pull EPIC reports and use as a tool and/or pull reports from Pyxis and analyze data to provide appropriate recommendations.
- Participate in PERT, OR EDIT, and VAT discussions as needed (as assigned).
- Vendor Management - access and utilize Vendormate (as assigned).
- Work with customers to help reconcile invoices as needed.
- Able to work and complete all assigned tasks with minimal