Supply Chain Administrator

Key Responsibilities

• Review and audit freight, warehouse, and related logistics invoices for accuracy and compliance with contractual agreements and shipment records.
• Verify charges against transportation contracts, rate agreements, and supporting documentation.
• Prepare, code, and process freight-related vouchers and payables.
• Investigate, dispute, and resolve billing discrepancies with carriers, warehouses, and other service providers.
• Maintain accurate records of freight transactions, audits, and payment activities.
• Monitor freight expenses, identify trends, and recommend cost-saving opportunities.
• Support continuous improvement of logistics invoice and payment processes.
• Provide backup support for transportation coordination activities, including truck and rail movements of finished goods.
• Create and maintain daily, weekly, and monthly logistics performance reports.
• Generate and distribute freight audit reports, operational metrics, and key performance indicators (KPIs).
• Support the collection of reimbursement for freight-related costs when applicable.
• Build and maintain positive working relationships with internal stakeholders, carriers, suppliers, and third-party logistics providers.
• Aid in the development, documentation, and implementation of standard operating procedures (SOPs) and logistics protocols.

Qualifications

• Knowledge of transportation, logistics, and supply chain operations, including contract administration and compliance.
• Familiarity with transportation agreements, carrier contracts, and freight rate structures.
• Understanding of standard office administration practices and procedures.
• Proficiency with Transportation Management Systems (TMS), Microsoft Office applications, and advanced Excel functions, including PivotTables.
• Strong analytical and problem-solving skills with the ability to identify root causes and recommend practical solutions.
• Strong numerical aptitude and attention to detail.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Effective written, verbal, and interpersonal communication skills.
• Ability to work independently and exercise sound judgment in decision-making.
• Ability to identify and implement cost-effective logistics solutions.
• Ability to ensure compliance with contractual obligations and company policies.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Ability to remain composed and effective in a fast-paced environment.

Education and Experience

• Associate degree in Supply Chain Management, Logistics, Transportation, Business Administration, or a related field required; bachelor's degree preferred.
• Minimum of three (3) years of experience in logistics, transportation, freight administration, or supply chain operations.
• Experience with freight auditing, transportation coordination, and carrier management preferred.
• Experience supporting rail transportation, warehousing, manufacturing, or distribution operations is a plus.