Supply Chain Administrative Assistant

Essential Duties and Responsibilities

• Purchasing & Inventory Support
  • Assist with the creation, issuance, and tracking of purchase orders (POs) in the ERP or supply chain management system.
  • Follow up with vendors on open orders, missing confirmations, and delivery timelines.
  • Update stock records, interpret packing lists, and assist with inventory reconciliation and regular stock counts.
  • Verify that received items match invoices and resolve basic delivery discrepancies.
• Data & Administrative Support
  • Maintain and organize both digital and physical files (purchase orders, invoices, and shipping documents) in compliance with company policies.
  • Compile and format supply chain reports (e.g., inventory summaries, vendor performance, and budget trackers) for leadership.
  • Provide general administrative support, including scheduling meetings with vendors, managing calendars, and handling departmental correspondence.
  • Drive to a local supplier to pick up materials as needed.
• Other job duties as assigned.

Experience

1‑3 years of experience in supply chain, purchasing, or general administrative support.

Education

High school diploma or equivalent; Associate’s or Bachelor’s degree in Business or Supply Chain Management is a plus.

Technical Skills

Proficiency in Microsoft Office Suite (Word, Outlook, and strong Excel skills—sorting, filtering, formulas).

System Knowledge

Familiarity with ERP software (e.g., SAP, Oracle, NetSuite) or warehouse management systems is highly preferred.

Soft Skills

• Highly organized with a strong attention to detail
• Excellent problem‑solving abilities
• Strong written and verbal communication skills

Core Competencies

• Ability to foster trusting relationships, teamwork, and cross collaboration
• Effective verbal and written communication skills
• Excellent analytical and critical thinking skills
• Demonstrates personal accountability for results

Organizational Competencies

• Continuous Improvement
• Continuous Learning
• Agility
• Active Listening and Understanding
• Inclusive Decision Making
• Customer Focus
• Growth Mindset
• Steadfast Ethics and Integrity
• Creative Problem Solving
• Broad Perspective

Disclaimer

The information in this description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.