Supply Chain Administrative Assistant

Responsibilities

• Assist with the creation, issuance, and tracking of purchase orders (POs) in the ERP or supply chain management system.
• Follow up with vendors on open orders, missing confirmations, and delivery timelines.
• Update stock records, interpret packing lists, and assist with inventory reconciliation and regular stock counts.
• Verify that received items match invoices and resolve basic delivery discrepancies.
• Maintain and organize both digital and physical files (purchase orders, invoices, and shipping documents) in compliance with company policies.
• Compile and format supply chain reports (e.g., inventory summaries, vendor performance, and budget trackers) for leadership.
• Provide general administrative support, including scheduling meetings with vendors, managing calendars, and handling departmental correspondence.
• There will be times when we need this person to drive to a local supplier and pick up materials needed.
• Other job duties as assigned.

Requirements

• 1-3 years of experience in supply chain, purchasing, or general administrative support.
• High school diploma or equivalent; Associate's or Bachelor's degree in Business or Supply Chain Management is a plus.

Skills

• Technical Skills: Proficiency in Microsoft Office Suite (Word, Outlook, and strong Excel skills‑sorting, filtering, formulas).
• System Knowledge: Familiarity with ERP software (e.g., SAP, Oracle, NetSuite) or warehouse management systems is highly preferred.
• Soft Skills: Highly organized with a strong attention to detail, excellent problem‑solving abilities, and strong written/verbal communication skills.
• Core Competencies: Ability to foster trusting relationships, teamwork, and cross collaboration. Effective verbal and written communication skills. Excellent analytical and critical thinking skills. Demonstrates personal accountability for results.
• Organizational Competencies: Continuous Improvement, Continuous Learning, Agility, Active Listening and Understanding, Inclusive Decision Making, Customer Focus, Growth Mindset, Steadfast Ethics, and Integrity, Creative Problem Solving, Broad Perspective.