Supervisory Health Science Specialist - Research and Academic Affairs Coordinator

Duties

• Supervisory Duties and Personnel Management:
  • Directs and supervises a wide range of staff with different technical skills.
  • Includes personnel in the fields of human research protection, budget, and administration to include: four (4) Research Coordinators GS-0601-11, three (3) Research Coordinators GS-0601-09, one (1) Research Coordinator GS-0601-07, one (1) Budget Technician GS-0561-07, and two (2) Practical Nurse GS-0620-07.
  • Plans work to be accomplished by staff, setting short term priorities and planning schedules for work completion.
  • Evaluates the performance of staff under supervision.
  • Assigns work based on priorities taking into consideration task difficulty, requirement of assignment, and capabilities.
  • Directs the personnel management program for both the academic affairs and the Research components of the R&AA Service line, including management of two different federal HR entities (i.e., local station HR and HROO (the Veterans Affairs Central Office Research & Development HR service)).
  • Acts as the liaison with the human resources and labor management office concerning personnel-related matters.
  • Provides orientation and training for new staff.
  • Provides advice on solving complex personnel-related problems.
• Research and Academic Affairs Project Management and Strategic Planning:
  • The administrative responsibilities include every phase of the research activity, from inception of project, applications for funding, budget management of funded projects, resource allocation for projects, compliance with federal laws and VA policies/directives on protection of human subjects in research, and local and national-level VA reporting requirements.
  • The position encompasses many diverse areas, including but not limited to oversight of human studies research and associated review boards, accounting and budget management, procurement and contracting, personnel administration, as well as oversight of VA merit, career development, and other special solicitation applications.
  • Manages the preparation and submission of VA Merit, career development, and special solicitation applications for research funding.
  • Reviews of all proposals submitted for VA funding for accuracy with complex and detailed instructions for application.
  • Reviews budgetary requirements for personnel, equipment, and supply requirements.
  • Reviews letters of intent and research proposals to ensure program relevance and conformance with published guidelines.
  • Develops both long and short-range policies and plans for the organization by coordinating the needs of the organization(s) for which accountable.
  • Provides formularized planning direction for management.
  • Manages and coordinates all administrative aspects of Research and Academic Affairs.
  • Develops and implements policies and procedures for R&AA.
  • VISN-Level Research and Academic Affairs Responsibilities:
    • Serves as a key administrative resource to VISN leadership and affiliated VA medical centers by providing guidance, consultation, and coordination related to research administration policies, procedures, and operational requirements.
  • Procurement/Contracting and Budget Guidance/Administration:
    • Develops the need for and maintains an awareness of available resources and makes recommendations to senior management regarding needs, distribution, or redistribution of these resources.
    • Full authority for a large number fund control points.
    • Works closely with the Medical School affiliates for the Medical Center to manage clinical contracts, impacting direct patient care throughout the facility.

Qualifications

• To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 07/30/2026.
• Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.
• For a GS-12 position you must have served 52 weeks at the GS-11.
• The grade may have been in any occupation - but must have been held in the Federal service.
• An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
• If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement.
• In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
• Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
• All qualified applicants must meet this Basic Requirement for the GS-0601 series.
• Education: Possess a Bachelor's degree (or higher) from an accredited college or university in a major study in an academic field related to the medical field - health sciences or allied sciences appropriate to the work of a Health Science Specialist.
• To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree - in a related field of the position to be filled.
• To qualify based on combination of education and experience to qualify at this level - you must have an combination of specialized experience and education.
• Experience must be clearly indicated in your resume.