Supervisory Fleet Manager

Major Duties

• Exercises supervision over the daily activities of full-time staff assigned to assist in carrying out the functions of the units fleet management and grounds keeping responsibilities.
• Affirms the effective and efficient administration of activities supervised. Plans work to be accomplished by subordinates and sets and adjusts short-term priorities.
• Interviews candidates for vacant positions and recommends selections; hears and resolves complaints and grievances from employees; effects minor disciplinary measures; and identifies training needs of employees and assures the conduct of such training.
• Schedules and maintains necessary grounds maintenance requirements by supervising inhouse grounds maintenance staff responsible for the same contract requirements. Manages movement of material and equipment throughout the facility and amongst satellite locations as directed.
• Manages the operation and administration of the combined Transportation/Grounds and Fleet Unit. Establishes deadlines, priorities, and work assignments based on general work schedules, methods, requirements, and policies established by higher levels of supervision.
• Priorities include general maintenance of vehicles, handling wrecks and accident claims, managing U.S. bank and toll fees, overseeing registration and associated fees, and cycling assignments across different sections.
• Maintains production reports, records, and prepares cost estimates for various materials and equipment needed. Schedules and maintains necessary transportation requirements. Coordinates with engineers and other maintenance personnel to ensure vehicles are kept in safe and dependable condition.
• Ensures materials are ordered and delivered to the work site in a timely manner to prevent delays, including vehicle related parts, specialized equipment, and required items for units such as the MMU (e.g., sharps containers, fire extinguishers, and other mission specific supplies).
• Responsible for the overall management of the hours, maintenance, and any additional items for 160 vehicles passenger cars, passenger vans, cargo vans, ambulances, Mobile Medical Units (MMU), passenger buses, pickup trucks, and trailers.
• Responsible for ensuring varying deadlines and production schedules are met to fulfill projected needs to include lifecycle vehicle replacement, including special vehicles such as police vehicles, as well as special equipment for special vehicles.

Qualifications

• To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/09/2026.
• Specialized experience for this position includes but is not limited to experience that demonstrated a practical knowledge of the subject area of the position and of the methods and techniques of instruction. Examples of qualifying specialized experience include: Responsible for directing, assisting, and instructing all facility employees on the use of government vehicles including GSA leased, and VA owned. They will be the approving official to all credit card transactions attached to each vehicle. Additionally, they will be responsible for making sure the Fleet Management Program follows all guidelines, procedures, safety requirements, health system policies, and will also ensure all municipal, state, and federal government regulations are being adhered to. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week.