Supervisor of Fleet Maintenance

Safety & Regulatory Compliance

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Lead daily safety engagement (toolbox talks, hazard identification, shop walkthroughs). Ensure Lockout/Tagout (LOTO), hot work, lifting, and confined space practices are followed. Investigate safety incidents and near misses; implement corrective actions. Ensure compliance with FMCSA 49 CFR Part 396 maintenance requirements. Ensure DVIR defects are properly documented, corrected, and closed in accordance with DOT standards. Maintain accurate and audit-ready maintenance documentation.

Work Planning, Scheduling & Shop Execution

Plan, assign, and prioritize daily work orders (PMs, breakdowns, campaigns, road calls). Manage work-in-process and ensure efficient shop utilization. Balance preventive maintenance compliance with reactive repair demands. Coordinate equipment downtime and return-to-service communication with Operations. Oversee road call dispatch and vendor coordination when required.

Quality Control & Reliability

Verify repairs are completed correctly and meet OEM and company standards. Conduct release-to-service inspections. Reduce repeat repairs through root cause problem solving. Ensure preventive maintenance inspections are thorough and standardized. Drive continuous improvement in fleet reliability and uptime.

Technician Leadership & Workforce Development

Supervise, coach, and develop technicians to ensure high performance and accountability. Conduct performance evaluations and provide timely coaching and discipline. Manage attendance, productivity, and adherence to shop standards. Support apprenticeship and skill development programs. Promote a culture of ownership, teamwork, and professional conduct. Maintain compliance with union agreements (if applicable).

Parts, Inventory & Cost Control

Maintain appropriate parts, tire, fluid, and consumable inventory levels. Enforce inventory controls including cycle counts, core returns, and warranty recovery. Approve parts purchases within authorization limits. Monitor shop spend versus budget. Identify cost savings opportunities without compromising safety or quality.

Systems, Reporting & Performance Metrics

Ensure accurate and timely work order documentation in the maintenance system. Validate labor hours, coding accuracy, and repair notes. Monitor and report on shop KPIs. Develop corrective action plans to address performance gaps.