Supervisor of Accounts Payable

About the role

The Supervisor of Accounts Payable is a key leadership position within the Comptroller Department of the Clerk of the Circuit Court and County Comptroller’s Office, responsible for overseeing the day-to-day operations of the Accounts Payable team. This role ensures the accurate, timely, and compliant disbursement of payments in accordance with applicable laws, regulations, contractual obligations, and internal policies.

Responsibilities

• Oversight of daily workflow to ensure alignment with departmental performance measures
• Guidance to Accounts Payable staff on the auditing of vendor invoices
• Lawful, accurate, and timely processing of check and ACH disbursements
• Reviewing purchasing card transactions for compliance
• Ensuring proper general ledger coding
• Enforcing internal controls
• Supporting adherence to governmental accounting standards and audit requirements
• Resolving escalated vendor inquiries
• Investigating and correcting payment discrepancies
• Providing input to departments to ensure accurate and lawful use of public funds
• Supporting year-end close processes
• Assisting with financial system upgrades and cross-functional initiatives
• Collaborating closely with County staff in Procurement and internal teams to ensure alignment across financial functions

Requirements

• Advanced knowledge of accounts payable processes, governmental accounting principles, procurement policies, and financial systems
• Develops and enforces internal procedures, promotes workflow efficiencies, and contributes to internal control design and maintenance
• Motivates staff, manages multiple priorities, and delivers high standards of customer service
• Demonstrates strong leadership, organizational, and communication skills
• Exemplifies professionalism and ethical stewardship, fosters a culture of accountability, innovation, and continuous improvement
• Ensures accuracy and timeliness of disbursements, audit readiness, vendor satisfaction, and operational efficiency
• Collaborates in continuity of operations planning (COOP) to ensure essential accounts payable functions remain operational during emergencies and supports the implementation of emergency response protocols

Qualifications

• Education: Associate’s degree, or equivalent coursework
• Preferred: Bachelor’s degree in Business, Business Management/Administration, Accounting, Finance, Public Administration, or a related discipline
• Relevant Experience: Extensive experience overseeing complex accounts payable operations in a public sector or highly regulated environment, ensuring compliance with federal, state, and local regulations, as well as internal policies and audit requirements
• Skills: Supervising A/P staff, managing invoice processing, check and ACH disbursements, and enforcing internal controls
• Proven Ability: Interpreting contracts and agreements, resolving vendor payment discrepancies, supporting audits, and leading year-end financial close activities

Skills

• Strong leadership, organizational, and communication skills
• Advanced knowledge of accounts payable processes, governmental accounting principles, procurement policies, and financial systems
• Ability to interpret contracts and agreements, resolve vendor payment discrepancies, support audits, and lead year-end financial close activities

Benefits

Not specified

Pay

Not specified

Schedule

Not specified

Additional Information

The Clerk and Comptroller retains the right to change or assign other duties to this position to align with the mission, core values, and goals of the organization. Drug Free Work Environment EOE/AA/ADA