Supervisor I, Accounts Payable & RMA

About the role

CPSG, an affiliate of Chamberlain Group, is a distributor of access control and perimeter security products. This role is within the CPSG Finance function.

Responsibilities

• Review all invoices for appropriate documentation and approval prior to payment; prioritize invoices according to cash discount potential and payment terms and process payments (checks, ACH & credit card)
• Ensure accurate processing of general and administrative expenses, including the payment of invoices and assessment against general ledger from prior periods
• Oversee the daily operations of the Accounts Payable team ensuring timely payments and proper coding of invoices and coordinate and assign work as needed
• Oversee and participate in reviews and reconciliation of vendor accounts on an ongoing basis
• Assess current processes, identify improvement opportunities, and recommend and implement new solutions
• Develop and maintain relationships with Area Managers, Branch Managers, and Purchasing Department to resolve receipt of goods problems and pricing variances
• Develop and maintain relationships with suppliers and work to resolve any discrepancies in records and properly onboard new suppliers
• Ensure RMA process flows smoothly; process authorizations, track item returns, and ensure proper credits are issued to CPSG and customer within the established timelines
• Maintain files thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Reconcile accounts payable to the general ledger as part of month end closing processes
• Comply with health and safety guidelines and rules; managers should also ensure compliance across their teams
• Protect CPSG’s reputation by keeping information confidential
• Maintain transparent communication by appropriately communicating organization information to team through department meetings, one-on-one meetings, appropriate email, IM and regular interpersonal communications
• Lead and motivate individuals and teams to create a workplace culture that is consistent with the CPSG mission, vision and values

Qualifications

• Minimum 5 years of Accounts Payable experience; familiarity with prepaids and accruals
• A minimum of an Associate degree or equivalent experience

Skills

• Advanced knowledge in Excel and Word
• 10-key by touch
• Thorough understanding of accounting principles
• Thorough knowledge of applicable accounts payable/ general ledger systems and procedures, financial chart of accounts and corporate procedures