Supervisor, Cash and Accounts Payable

Key Responsibilities

• Oversee daily banking activity, cash positioning, and cash flow monitoring.
• Serve as the primary point of contact for banking relationships and inquiries.
• Ensure proper accounting and tracking of cash activity, including retainages and reimbursable projects.
• Oversee AR and AP functions to ensure accurate, timely billing, collections, and vendor payments.
• Handle and resolve inquiries related to missing, disputed, or overdue customer and vendor payments.
• Perform ongoing maintenance of vendor records in the financial system, ensuring accuracy and compliance.
• Spearhead initiatives to improve vendor payment efficiency, including process automation and system enhancements.
• Develop and implement a standardized vendor information packet to support onboarding and compliance.

Compliance, Reporting & Year-End Activities

• Remit monthly sales/use tax filings accurately and on time.
• Manage year-end reporting requirements, including preparation and filing of IRS Forms 1099.
• Oversee unclaimed property reporting and filings in accordance with applicable regulations.
• Review account reconciliations to ensure completeness, accuracy, and timely resolution of discrepancies.

Financial Analysis & Controls

• Ensure strong internal controls over cash, AR, and AP processes.
• Identify risks and recommend improvements to strengthen financial operations and compliance.

Leadership & Team Management

• Supervise, coach, and develop two direct reports: an Accounting Clerk and an Accounts Payable Clerk.
• Set clear performance expectations and ensure workload is balanced and deadlines are met.
• Foster a collaborative, detail-oriented, and service-focused team environment.
• Provide onboarding and training to new employees at the Company for expense reporting and invoice approvals.