Supervisor, Business Operations

Job Duties

• Serves as primary business operations support for Division Chief while working closely with other faculty and staff. Oversees daily operations of the Adolescent Medicine and Sports Medicine Division.
• Prepares and monitors the Division's annual budgets for both BCM and TCH.
• Oversees and performs monthly reconciliation for Division financial accounts.
• Manages pre-award and post-award related projects.
• Oversees the financial activities in S4 Hana, travel requests, reimbursements, purchase orders, and more.
• Mentors and supervises three office support staff, directing their work activities and administering goals and performance evaluations.
• Collaborates closely with the Adolescent Medicine and Sports Medicine Fellowship Coordinators on all fellowship-related decisions (currently overseeing the Adolescent Medicine fellowship in the absence of a fellowship coordinator).
• Manages the human resource activities related to recruitment, new hires, terminations, salary or FTE changes for faculty and staff.
• Affords assistance in the preparation of grant proposals and manuscripts.
• Creates IRB protocols and proposals in BRAIN.
• Implements and ensures compliance with both BCM and TCH policies through clear communication.
• Oversees and coordinates special events, manage conference room bookings, arrange travel, and organize faculty calendars.
• Creates Adolescent Medicine and Sports Medicine call schedules and enters them in Qgenda.

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Preferred Qualifications and Skills

• Bachelor’s degree.