Superintendent (Indianapolis)

About the Role

The Superintendent is responsible for coordinating all site construction activities and supervising all field personnel to successfully complete the project on schedule and within budget.

Key Performance Objectives

• Ensure adherence to appropriate building and site controls throughout the project.
• Read and interpret scope of work, plans, specifications, addenda, and meeting minutes.
• Oversee all project requirements and update project schedules and logistics plans.
• Communicate planned and schedule changes, alternate work assignments, change orders, and scope revisions to the project team and subcontractors.
• Document all project delays (internal or external).
• Monitor project status to ensure completion on schedule, within budget, and in accordance with the contract and owner’s expectations.
• Ensure adherence to company safety and quality policies; investigate and implement corrective measures for potentially serious situations.
• Maintain positive relationships with customers, contractors, suppliers, and other employees.

Responsibilities

Interpersonal Responsibilities

• Act as the primary liaison to the owner, their representatives, or advisors for all project-related questions, design issues, scope changes, quality concerns, or delays.
• Hold project team and subcontractors accountable for meeting performance standards and project objectives.
• Establish areas of accountability and performance objectives; monitor execution and provide ongoing feedback.
• Instruct employees, subcontractors, and others in approved construction methods and processes.
• Serve as a resource for answering questions and assisting with problem-solving for the project team, subcontractors, owners, and design teams.

Operational Responsibilities

• Manage day-to-day project activities and coordinate trades to maintain the construction schedule for on-time completion.
• Communicate project manpower, coordination, and material needs to subcontractors, suppliers, and management daily.
• Create and maintain a delivery schedule, posting it on-site for visibility.
• Inspect each delivery for safe operation, determine proper material storage, and audit deliveries with proper documentation.
• Create and maintain Two-Week Look Ahead Schedules, distributing them weekly via email to the project team, subcontractors, and suppliers.
• Assist with building and updating Master schedules.
• Communicate and monitor safe work practices to achieve zero recordable incidents.
• Conduct job site safety orientations for all project team members on their first day.
• Control all exterior site safety, including equipment, scaffolding, ROW permitting, debris zones, and surrounding traffic.
• Monitor and direct daily job site clean-up to ensure a safe work environment.
• Monitor compliance with all G/C, OSHA, State, and client safety regulations.
• Issue verbal and written violation notices as needed; remove non-compliant parties from the site.
• Inspect all personnel for proper hardhat attire/sticker.
• Complete Safety Resources Safety Audits and distribute to contractors within 24 hours.
• Facilitate subcontractor mediation of violations and record within 48 hours; keep signed copies on-site and digitally.
• Complete weekly site safety inspections and distribute to all project team members; retain hard copies until job completion.

Organizational Responsibilities

• Document and track essential project activities to ensure proper planning, organization, and risk management.
• Complete Daily Construction Reports in Corecon, accounting for all subcontractors on-site each day.
• Complete employee time entry daily.
• Collect and file Weekly Tool Box Talks sign-in sheets; retain hard copies until job completion.
• Maintain and complete Monthly Fire Extinguisher Inspections; retain hard copies until job completion.
• Track and compile self-perform work man hours for Superintendent approval daily.
• Sign and retain daily tickets for any back charge work performed.
• Ensure all work aligns with project requirements and construction documents.
• Implement a Quality Control Management Plan at the start of each project to track subcontractors, work methods, and quality management.
• Maintain an up-to-date issues log, listing responsible parties and impact information; present at Monthly Project Operations Meetings.
• Create, distribute, and enforce adherence to an established Site Logistics and Project Limits Plan.
• Serve as the on-site representative for communicating project requirements, status, and changes.
• Maintain current and up-to-date drawings and specifications by posting all approved Addenda, bulletins, and As-Built conditions.
• Confirm subcontractors are keeping up-to-date As-Built drawings.
• Schedule, manage, and document weekly MEP coordination meetings until coordination drawings are complete and signed off.
• Schedule, manage, and organize weekly on-site superintendent/foreman meetings.
• Create and update meeting minutes weekly; distribute via email and at the next meeting.
• Consult Project Management and Design Teams to obtain required information via RFI and distribute to project team members as needed.
• Ensure approved change order work is implemented in a timely manner as specified.

Skills

• Personal Accountability: Accepts responsibility for actions, avoids unnecessary blame, and maintains commitment to objectives.
• Problem-Solving Ability: Utilizes logic and systematic processes to analyze and solve problems; defines causes, effects, and scope.
• Customer Focus: Values customer feedback, anticipates needs, and ensures adherence to development standards.
• Decision Making: Makes timely decisions, gathers relevant input, evaluates consequences, and corrects errors when necessary.
• Self-Management/Prioritization: Independently pursues objectives in an organized manner; prioritizes activities to meet responsibilities.
• Leadership: Inspires others, builds trust, demonstrates integrity, and addresses performance issues promptly and fairly.