Sugarloaf Events Coordinator

Responsibilities

• Support the Events Manager in planning, logistics, and execution of all resort events, including signature events, community programming, partner activations, competitions, and seasonal celebrations.
• Develop and maintain detailed event timelines, run-of-show documents, and logistics checklists.
• Cookordination with internal departments — including F&B, Mountain Operations, Guest Services, Lodging, and Retail — to ensure event needs are identified and met.
• Manage vendor relationships and on-site logistics including equipment, staging, signage, and staffing needs.
• Recruit, schedule, train, and manage event volunteers; maintain volunteer database.
• Serve as the on-site lead during events, managing day-of execution and troubleshooting in real time.
• Aid in booking musicians, DJs, performers, speakers, and other entertainment for resort events.
• Develop and distribute artist itineraries, schedules, and production information.
• Coordinate with production vendors regarding staging, sound, lighting, and technical requirements.
• Ensure entertainment contracts and hospitality requirements are fulfilled.
• Serve as the primary point of contact for guest inquiries related to events and programming.
• Support sponsor and partner activations, ensuring contractual deliverables are met on-site and in promotional materials.
• Represent Sugarloaf Mountain Resort as a positive brand ambassador with community partners, sponsors, and guests.

Qualifications

• 1-3 years of experience in event coordination, event marketing, or a closely related role.
• Strong organizational skills with the ability to manage multiple concurrent projects under deadline.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office/365; comfort with digital tools and event management software.
• Ability to work flexible hours including evenings and weekends during peak event periods.
• Ability to work outdoors and on-mountain in winter conditions.
• Bachelor's or Associate's degree in Event Management, Business Management, Hospitality, Communications, or a related field.
• Familiarity with event platforms such as EventBrite, RunSignUp as well as our CRM systems SalesForce and Springer Miller.
• Passion for the mountain lifestyle and genuine enthusiasm for the Sugarloaf community.