Events Coordinator

About the Role

The Events Coordinator is an entry-level role responsible for supporting the planning, coordination, and execution of events, conferences, and activities that promote the credit union's brand and engage its members. This position works closely with the Events and Engagement Manager to develop and implement event strategies that meet the credit union's goals and objectives.

Responsibilities

• Assist in planning, attending, coordinating, and executing events, conferences, and activities that promote the credit union's brand and engage its members and their communities.
• Coordinate logistics, including venue selection, catering, audio-visual equipment, and vendor management.
• Ensure event spending aligns with budgets, including tracking expenses and ensuring timely requisition and submission of invoices and receipts.
• Collaborate with internal teams, including marketing, communications, and operations, to ensure seamless event execution.
• Coordinate event promotion, including creating event flyers, social media posts, email invitations, follow-up after the event, and internal feedback sessions on event performance.
• Manage event registrations, including tracking RSVPs and managing the waitlist.
• Coordinate with speakers, presenters, staff, volunteers, and performers, including scheduling, travel arrangements, and accommodations.
• Assist with event evaluation and follow-up, including survey development and data analysis.
• Develop and maintain relationships with vendors, suppliers, and partners.
• Manage event merchandise inventory, including tracking stock levels, organizing storage, and ensuring promotional items and materials are available for upcoming events.
• Coordinate the packing, transportation, setup, and breakdown of event materials, equipment, and merchandise for on-site and off-site events.
• Recruit, schedule, and communicate with staff and volunteers to ensure appropriate event coverage and successful execution.
• Arrange and oversee transportation logistics for event supplies, equipment, and personnel, ensuring timely delivery and retrieval.
• Maintain organization of event assets by inventorying, returning, and properly storing materials following each event.
• Collaborate with internal teams and external vendors to support event operations and ensure all logistical requirements are met efficiently.
• Train support staff on event setup and tear down.
• Ensure compliance with credit union policies and procedures.
• Perform other duties as assigned.

Requirements

• Bachelor's degree in hospitality, Marketing, Communications, or a related field preferred but not required.
• 0-2 years of experience in event planning, marketing, or a related field.
• Strong familiarity with event planning software and online registration platforms.
• Experience with organizing and maintaining print materials and giveaway inventories.
• Familiarity with credit union operations and member engagement is a plus.
• Must live in the immediate DMV area as most events are on-site and take place in the DMV area.
• Ability to work in a fast-paced office environment with frequent interruptions.
• Regular travel to off-site events and meetings.
• Ability to work flexible hours, including long days, early mornings, late evenings, and weekends, as needed.
• Potential hybrid option (dependent on initial evaluation period and event schedule).

Skills

• Excellent logistics, organizational, and time management skills.
• Proactive problem solver and project management acumen.
• Ability to work independently and as part of a team.
• Exceptional attention to detail and communication skills.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with event planning software and online registration platforms (e.g., Eventbrite, Constant Contact).
• Familiarity with event promotion techniques.
• Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines.

Benefits

• Health Insurance including Medical, Dental, Prescription, and Vision.
• 401(k) Retirement Plan.
• Incentive bonus.
• 12 Holidays, 15 Vacation days, 9.75 Sick days.
• Flexible Spending Account.
• Life Insurance.
• Free parking or Metro Smart Benefits.
• Tuition reimbursement.

Pay

Salary Range: $61,375.95 - $92,063.93 (Metropolitan Area: DC, MD, VA).

Location

This position is located at Headquarters in Alexandria, VA.