Substitute Senior Account Clerk

About the role

Performs varied and difficult clerical work involving the compilation and maintenance of financial records and may supervise subordinate clerical personnel; performs related duties as required. Under general supervision, this is varied and difficult clerical work involving the keeping and reviewing of financial records and related account-keeping tasks, with some leeway for the exercise of independent judgment in applying prescribed procedures and methods to routine cases.

Responsibilities

• Computes payrolls, deductions, etc., and prepares summary by accounting codes and balances with gross payroll.
• Posts ledgers and journals and summarizes for control.
• Directs and assists in the training and supervision of new employees.
• May operate bookkeeping machine and other office machines.
• Maintains a variety of ledgers, entering receipts and disbursements.
• Issues checks; prepares daily bank deposit and reconciles bank statement and posts to cash book.
• Prepares recapitulation of valuation and tax extensions.
• Sets up ledger cards and prepares adjusting journal entries for machine posting and checks accuracy of postings.
• Prepares special reports as required.
• Answers routine correspondence concerning accounts.
• May handle all clerical and bookkeeping functions for employee benefits such as hospitalization, pension, etc., and answers routine inquiries concerning same.
• Performs a variety of related account keeping and clerical tasks.
• May operate a data entry terminal.

Requirements

• Graduation from high school, including or supplemented by courses in bookkeeping or accounting and two years of satisfactory office clerical experience which included as the major function the compilation and maintenance of financial accounts and records;
• Graduation from high school and three years of satisfactory office clerical experience which included as the major function the compilation and maintenance of financial accounts and records.

Note: Experience, as outlined in (1) or (2) above, in excess of the two or three‑year requirement, respectively, may be substituted for high school education on a year‑for‑year basis up to a maximum of two years.

Skills

• General knowledge of the methods used in keeping financial accounts and records.
• Good knowledge of office terminology, procedures and equipment.
• Thorough knowledge of business arithmetic and English.
• Ability to follow complex oral and written directions.
• Clerical aptitudes.