Substitute Secretary

About the Role

This on-call/substitute position provides a variety of office support functions, including receptionist activities, composing and typing correspondence and reports, record tracking, customer service, computer operation, custom report production, and other support tasks.

Responsibilities

• Greet students, parents, staff, and the public; answer telephone and in-person inquiries; promote positive public relations for the district.
• Operate a computer and various software packages, including word processing, spreadsheet, database, desktop publishing, and system applications.
• Provide clerical and office support, such as typing correspondence, reports, and memoranda; maintain files and building forms; copy materials for meetings and parent distribution; perform other office tasks as directed.
• Support administrators with projects as needed.
• Model appropriate and cooperative behavior, including protecting confidential information.
• Receive, open, date stamp, and route incoming mail; screen mail and take action on appropriate items (as needed).
• Coordinate student assistants and volunteers assigned to the office (as needed).
• Assist with setup for building events (as needed).
• Perform related duties consistent with the scope and intent of the position.

Mental Demands

• Frequent interruptions and shifting priorities; ability to adapt to changing demands and re-channel work efforts.
• Requires concentration and attention to detail.
• Must occasionally work with distraught or difficult parents and students.

Physical Demands

• Ability to lift and/or move up to ten (10) pounds.

Requirements

• High School diploma or GED; college-level coursework preferred.
• Bilingual (English/Spanish) preferred.
• Knowledge and awareness of cultural identity and its influence on behavior, with a desire to learn about others’ cultural identities.
• Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons.
• Effective communication skills and the ability to maintain working relationships with students, parents, staff, and the public.
• High-level keyboarding and data entry skills; proficiency in operating office machines and learning specific software programs.
• Skill in correct grammar and spelling; ability to proofread and make corrections.
• Ability to compose and format correspondence.
• Ability to maintain accurate files and records, organize, and prioritize work.
• Required to maintain confidentiality.
• Fingerprinting and background check to ensure no convictions involving physical molestation, abuse, injury, or neglect of a minor.
• Must complete Walla Walla Public Schools Risk Management and Bloodborne Pathogens Training upon hire.

Schedule

On-call as needed.

Reports to the building administrator and substitute coordinator.