Substitute Secretary

About the role

Ball-Chatham CUSD #5 is seeking Substitute Secretaries for the 2026-2027 school year. Ideal candidates are organized, detail-oriented professionals with excellent communication and interpersonal skills who thrive in a fast-paced environment.

Responsibilities

• Greet and assist office visitors, staff, and students with warmth and professionalism
• Answer and direct incoming calls, take messages, and provide general information
• Manage student attendance records and input daily attendance calls
• Issue passes for student appointments and tardy arrivals
• Organize and distribute teacher mail and homework requests
• Absorb and distribute student recognition programs and school registration
• Oversee office aides and maintain a well-organized office environment
• Maintain confidentiality and professionalism in all interactions
• Monitor visitors through the front entrance and ensure security protocols are followed

Qualifications & Skills

• High school diploma or equivalent
• Ability to pass a fingerprint criminal and DCFS background check
• Proficiency in Microsoft Office and Google Suite
• Strong communication, organization, and multitasking skills
• Ability to read, learn, and interpret complex rules and regulations
• Excellent interpersonal skills with the ability to exercise tact and diplomacy
• Ability to lift up to 40 lbs and perform physical tasks as needed

Work Conditions

• Engaging and dynamic school environment
• Duties include standing, walking, lifting, bending, and working around office equipment
• Interaction with students, parents, faculty, and visitors daily

Pay Range

$16.00-$18.00 per hour

EEO Statement

Ball-Chatham provides equal employment opportunities to all persons regardless of their race; color; creed; religion; national origin; sex; sexual orientation; age; ancestry; marital status; arrest record; military status; order of protection status; unfavorable military discharge; citizenship status provided the individual is authorized to work in the United States; use of lawful products while not at work; being a victim of domestic or sexual violence, or gender violence; genetic information; physical or mental handicap or disability, if otherwise able to perform the essential functions of the job with reasonable accommodation; pregnancy, childbirth, or related medical conditions; credit history, unless a satisfactory credit history is an established bona fide occupational requirement of a particular position; or other legally protected categories.