Substitute Clerical

This is a substitute position.

About the role

The work involves the performance of standardized clerical tasks such as routine typing. Work is performed under the direct supervision of a higher-ranking employee, who gives detailed instructions for new assignments and practices.

Responsibilities

• Types forms, form letters, payrolls, bills, vouchers, records, reports, index cards, and similar materials.
• Transcribes Dictaphone cylinders and longhand copy.
• Relieves telephone switchboard operator.
• Collects money and accounts for monies received.
• Addresses envelopes on a typewriter.
• Cuts and proofreads stencils.
• Answers telephone, takes messages, relays information directly or over an intercommunication system.
• Assists in the preparation of payrolls and the maintenance of time cards.
• Sorts correspondence, vouchers, and similar materials.
• Makes and checks routine arithmetical computations.
• Files correspondence, memoranda, reports, and other materials.
• Acts as receptionist, directing callers to the proper person or office, and gives information of a routine nature.
• Operates a mimeograph, adding, or other office machine.
• Indexes materials.
• Performs routine office work involved in the issuance of licenses and permits, preparation of tax rolls, and in preparation, mailing, and collection of tax and utility bills.
• May occasionally operate an alphanumeric keyboard to transcribe data to either punch cards, tapes, magnetic discs, or directly to a computer.

Requirements

• Working knowledge of office terminology, procedures, and equipment.
• Working knowledge of business arithmetic and English.
• Ability to type from clear copy or rough draft at a reasonable rate of speed.
• Ability to understand and follow oral and written instructions.
• Ability to write legibly.
• Clerical aptitude.
• Mental alertness.
• Neatness, tact, and courtesy.
• Physical condition commensurate with the demands of the position.

Qualifications

Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.

Note: Office clerical experience, including typing, may be substituted for the high school requirement on a year-for-year basis.

Note: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.