Subpoena Clerk

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm and the largest minority owned law firm in the United States, is seeking a Subpoena Clerk to join our Orlando office. This is a full-time position offering competitive compensation and a comprehensive benefits package. About The Role The Subpoena Clerk will provide administrative and litigation support to attorneys and legal staff by preparing, processing, and tracking subpoenas and records requests. This position is responsible for coordinating the retrieval of medical records, employment records, business records, and other documentation necessary for litigation matters. The ideal candidate will be highly organized, detail-oriented, and comfortable managing a high volume of records requests while maintaining accurate documentation and meeting deadlines. Primary Duties And Responsibilities Prepare, process, and coordinate subpoenas for medical, employment, business, and other relevant recordsAssist with drafting and formatting subpoenas, notices, authorizations, and related correspondenceCoordinate the issuance and service of subpoenas in accordance with applicable proceduresRequest and obtain medical records, billing records, employment records, and other litigation-related documentationCommunicate with medical providers, records custodians, third-party vendors, and other entities regarding outstanding requestsTrack subpoena responses, records requests, and production deadlinesFollow up on outstanding subpoenas and records to ensure timely receipt of requested documentationReview incoming records for completeness and identify missing or outstanding materialsOrganize, label, scan, and maintain electronic records and subpoena-related documentationMaintain accurate logs and tracking systems for subpoenas, records requests, and responsesCoordinate with attorneys, paralegals, and legal assistants regarding records needed for discovery, depositions, and trial preparationAssist with organizing records and preparing materials for litigation-related proceedingsMaintain confidentiality of sensitive medical, financial, and legal informationPerform additional administrative and litigation support duties as assigned Qualifications Prior experience in a law firm, legal support, records retrieval, or administrative role preferredExperience preparing and processing subpoenas or legal records requests strongly preferredFamiliarity with medical records requests and litigation-related documentation preferredKnowledge of Florida subpoena procedures and records retrieval processes preferredStrong organizational and time-management skillsExcellent attention to detail and accuracyAbility to manage a high volume of requests and meet deadlinesStrong written and verbal communication skillsProficiency in Microsoft Word, Outlook, and ExcelExperience with legal case management systems or records tracking software preferredAbility to work independently while collaborating with attorneys and legal support staffProfessional, dependable, and capable of handling confidential information What We Offer QPWB offers competitive compensation and a comprehensive benefits package for full-time employees, including: Medical, dental, and vision insuranceEmployer-paid life insurance and short-term disability401(k) with employer matchPaid vacation, holidays, and personal time offOpportunities for professional growth and advancement within a national law firm To Apply For immediate consideration, qualified candidates should submit their resume. Compensation is commensurate with experience. QPWB is an Equal Opportunity Employer. Join a Team of Difference Makers Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference-makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm.