Submission Specialist - Editor

About the Role

The Senior Submissions Specialist & Editor plays a dual role on the Editorial Services (ES) team, with approximately 85% of the role focused on regulatory submissions and 15% on editorial support. Embedded in weekly brand team workflows, this person owns submission preparation and execution for assigned pharmaceutical clients while helping ensure materials are accurate, consistent, and ready for medical-legal-regulatory (MLR) review. Submission deadlines take priority; editorial assignments are scheduled as capacity allows. The ideal candidate combines hands-on expertise in Veeva Vault and client submission systems with strong copyediting judgment and confidence working with medical content.

Responsibilities

Submissions (approximately 85%)

• Own all submission-related activities for assigned brand teams, including prework, submission-day execution, and resubmissions.
• Tag, link, and upload submission files and supporting materials, including references, in Veeva Vault and other client-specific systems; apply functional annotations as needed.
• Maintain reference libraries for assigned brands and upload or retrieve references as required.
• Maintain the submissions calendar and attend weekly internal brand team standups to stay current on deadlines, dependencies, and priorities.
• Learn and apply all brand-specific submission requirements, including required training and credentialing for client work.
• Partner with copy, project management, medical, editorial, and account team members to support accurate, on-time submissions.
• Stay current on evolving client SOPs, MLR review standards, and submission-system updates, and share relevant changes with the Editorial Services team.

Editorial (approximately 15%; as capacity allows)

• Proofread and copyedit complex pharmaceutical materials for accuracy, clarity, and consistency with client specifications and/or AMA style.
• Cross-check tables, figures, and citations against client source materials and supporting references.
• Carry edits and changes across versions and rounds of review in Ziflow, flagging inconsistencies and errors throughout the process.
• Collaborate with medical team members to ensure scientific and medical information is conveyed accurately within creative executions.
• Share insights and recommend process adjustments that improve proofreading accuracy and submission efficiency.

Workflow and Quality

• Manage timelines and quality control for assigned tasks, communicating proactively with Creative Services, project managers, and external stakeholders.
• Maintain accurate trackers, status reports, and audit-ready documentation of submission and review activity.
• Manage requirements across multiple accounts in a fast-paced, deadline-driven environment without sacrificing accuracy.
• Triage competing requests with submission deadlines taking precedence, escalating early when editorial work is at risk of slipping.

Requirements

• 3+ years of experience in a pharmaceutical marketing or medical communications agency environment, including demonstrated experience in both editorial and submissions functions.
• Hands-on proficiency with Veeva Vault and other client submission systems.
• Strong understanding of MLR review processes and pharmaceutical regulatory requirements.
• Meticulous attention to detail, familiarity with medical terminology, and the ability to absorb and accurately convey complex scientific and clinical content.
• Proficiency in Adobe Acrobat, Microsoft Word, PowerPoint, Excel, and Ziflow.
• Strong organizational, interpersonal, and written and verbal communication skills.
• Demonstrated ability to work with professionalism and accuracy under pressure and tight deadlines.

Bonus Points

• Experience supporting multiple pharmaceutical brands or accounts with different submission requirements.
• Experience contributing to improvements in editorial quality, submission efficiency, or audit-ready documentation.

What Matters at RevHealth

• Leave your fingerprint - Your voice, your mind, your mark—they matter. Bring your creativity, perspective, and passion into everything you do.
• Show up like it’s Day 1 - Show up like you have something to prove, something to discover, and something to protect—treating the work and the company like it’s yours to shape.
• Give it and take it as a gift - Whether it’s a compliment or constructive feedback, use it to grow.
• Progress over process - Don’t hide behind the system—use it as an accelerator. Stay agile, push for what matters, and harness the latest technology to keep us ahead.
• Own the We - Collaboration starts with you. Ask tough questions, take responsibility, and build something greater—together.
• Drink the good stuff - Celebrate the wins—and the tries.
• Do the right thing - If it feels right or wrong, it is.

Benefits

• Healthcare Coverage – Four medical insurance options, plus dental and vision plans.
• 401(k) Plan – RevHealth matches 100% of the first 3% of your contributions and 50% of the next 2%, totaling a 4% match if you contribute at least 5%.
• Company-Paid Life Insurance – Providing peace of mind for you and your loved ones.
• Generous Flexible Paid Time Off – Supporting work-life balance.
• Additional perks and ancillary benefits are also available.

Pay

Salary: $75,000 - $95,000