Subcontracts Specialist

Primary Responsibilities

• Draft, issue, and execute subcontracts, Master Service Agreements (MSAs), Work Orders (WOs), Amendments, and Change Orders in accordance with company standards
• Ensure commitments are in place prior to starting work or materials being released
• Administer the full subcontract lifecycle, including amendments, change orders, and closeout documentation
• Maintain accurate, complete, and audit-ready subcontract files
• Cookordinate redlines between subcontractors, Procurement Director, and Contracts Manager to ensure alignment with company risk standards
• Ensure all subcontract language includes appropriate prime contract flow-down provisions
• Verify subcontractor compliance requirements, including:
• Certifications of Insurance (COIs) through TrustLayer
• Bonds or approved bond waivers
• Prequalification status (CMiC)
• Support invoice validation through GC Pay for all subcontract, WOs and Change Orders
• Enter and manage all subcontracts and WOs in ERP system (CMiC)
• Cookordinate with project teams to maintain accurate commitment values and budget alignment.

Minimum Qualifications

• Bachelor’s degree in Construction Management, Business, or related field (preferred)
• 2–5 years of experience in subcontract administration, procurement, or contracts within heavy industrial or commercial construction
• Working knowledge of ERP systems (CMiC, SAP, Procore, or similar)
• Strong understanding of construction contract language and risk allocation
• Familiarity with subcontractor prequalification, compliance workflows, and subcontract negotiation and redlining processes with the ability to read, interpret, and negotiate contract language
• Experience with MSA and Work Order structures
• High attention to detail with strong contract accuracy
• Organized with the ability to manage multiple priorities and deadlines

Benefits

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

Pay

Competitive compensation package based on experience and qualifications.

Schedule

Full-time position with flexible schedule to accommodate project needs.

Qualifications

EOE/AA M/F/Disabled/Vet

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