Subcontracts Administrator

Torch Technologies is a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL. Our team provides superior research, development, and engineering services to the Federal Government and Department of Defense. As one of the nation’s top 100 defense companies, the services we provide directly support the men and women who serve our country. Our corporate mission is “Lighting the Pathway of Freedom.” As a Certified Evergreen ESOP, we are committed to growing and sustaining our company for the next 100 years.

About the role

This role involves managing the full lifecycle of subcontracts, ensuring compliance with company policies, federal regulations, and customer requirements. The Subcontracts Administrator will actively participate in the procurement process from solicitation to closeout, supporting various government contracts.

Responsibilities

• Administer and manage all aspects of subcontracts from inception to closeout, including solicitations, negotiations, awards, and modifications.
• Prepare, review, and negotiate various types of subcontracts, purchase orders, and non-disclosure agreements (NDAs) in accordance with Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and company policies.
• Conduct thorough cost and price analyses for proposals and contract modifications.
• Monitor subcontract performance, including deliverables, schedules, and financial obligations, identifying and mitigating potential risks.
• Serve as the primary point of contact for subcontractors, resolving issues and ensuring effective communication.
• Collaborate closely with program managers, technical leads, and supporting Operational Departments to ensure subcontract requirements are met.
• Maintain accurate and complete subcontract files and documentation.
• Participate in proposal preparation, providing expert advice on subcontracting strategies and requirements.
• Ensure compliance with small business subcontracting plans and reporting requirements.
• Support internal and external audits related to subcontracting activities.

Requirements

• US Citizenship.
• Bachelor's degree in Business Administration, Finance, Supply Chain Management, or a related field.
• 2-5 years of experience in subcontracts administration, preferably within the government contracting industry.
• Demonstrated knowledge of FAR and DFARS.
• Proven ability to negotiate complex subcontracts and agreements.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team in a fast-paced environment.

Qualifications

• Experience with various contract types (e.g., FFP, CPFF, T&M).
• Experience with Deltek Costpoint or similar ERP system is a plus.
• Active security clearance or ability to obtain one is preferred.

Schedule

Monday through Friday, 8:00 AM to 5:00 PM.

Work Location

On-site at Torch Technologies in Huntsville, AL.

Travel

0-10% travel required.

Benefits

• ESOP participation.
• 401(k) match.
• Medical, dental, and vision insurance.
• Life insurance, short-term disability, and long-term disability.
• Flexible spending accounts, Health Savings Accounts, and Health Reimbursement Accounts.
• Employee Assistance Program (EAP).
• Education assistance.
• Paid time off and holidays.