Subcontracts Administrator

DZYNE Technologies, located in Irvine, California, is at the forefront of developing and manufacturing advanced airborne and ground-based defense solutions, deployed in over 50 countries. Our technologies are backed by U.S. Government Programs of Record and are field-proven, scalable, and production-ready. As we experience rapid growth, we seek motivated, detail-oriented individuals ready to make a significant impact. At DZYNE, you will join a culture that values collaboration, integrity, and purpose.

About the role

The Subcontracts Administrator will support Project and Contracts Managers and be responsible for the full lifecycle administration of subcontracts in accordance with company processes, procedures, and compliance with applicable laws and federal regulations, including Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS). A successful candidate must be an effective communicator, highly organized, and able to resolve a wide range of business issues in a timely manner.

Responsibilities

• Collaborate with Contracts, Procurement, and Program Management to effectively administer subcontracts, including pre- and post-award administration.
• Work closely with the Contracts Lead and Program Management to develop and distribute subcontract solicitations documentation, including Non-Disclosure Agreements, Letters of Commitment, Teaming Agreements, and Request for Packages to support DZYNE proposal development.
• Perform proposal cost or price analyses in conjunction with Program Management and document the subcontract file in accordance with the company purchasing process.
• Support subcontract negotiation and prepare and finalize subcontracts in accordance with negotiated terms, government, and company requirements.
• Provide subcontract administration through the life of the subcontract, including review and approval of subcontractor invoices and monthly reports, ensuring compliance with subcontract terms; drafting and issuing subcontract modifications; supporting management in resolution of subcontract issues; obtaining required annual subcontractor certifications; securing subcontractor closeout documentation; and maintaining all required subcontract files on the company server.

Requirements

• Understanding of the FAR and DFARS with experience administering Services Contracts.
• Understanding of federal contract types and risk, including Cost-Reimbursable, Time and Material (T&M), and Firm-Fixed-Price (FFP) type subcontracts.
• Extremely organized, detail-oriented, with strong time management and critical thinking skills, and the ability to coordinate and prioritize multiple projects in a fast-paced environment.
• Proficiency in business software programs, including Microsoft products and automated accounting systems.
• Bachelor's degree in business administration or related field, or equivalent work experience.
• Secret clearance eligible.
• Legally authorized to work in the United States on a full-time basis without the need for current or future employment visa sponsorship.
• Must meet export control eligibility requirements and comply with International Traffic in Arms Regulations (ITAR).

Preferred Qualifications

• Experience working within a government-approved purchasing system.
• NCMA Certified Contracts Management Professional (CPCM) or equivalent certification.

Working Conditions

The diversity of work conditions may range from a general office environment to warehouse and other facilities. This role will primarily be in a general office environment.

Physical Demands

• Ability to stoop, stand, climb, and occasionally lift a minimum of 10 lbs.
• Involves movement between departments, floors, and worksites to facilitate work.

Pay

Salary: $80,000–$120,000 annually, depending on relevant work experience, education, training, essential skills, and other factors. The position is also eligible for an annual bonus.

Benefits

• Comprehensive healthcare benefits package, including fully covered base dental, vision, life, accident, and disability insurance.
• Paid time off and paid holidays.
• 401(k) plan with employer match and immediate vesting.