Subcontracts Administrator

About the role

CALIBRE Systems, Inc., an Employee-Owned mission focused solutions and digital transformation company, is seeking a detail-oriented Subcontracts Administrator to perform a full range of subcontract and purchasing functions. This is a hybrid position located at 6361 Walker Lane, suite 1100, Alexandria, Virginia.

Responsibilities

The Subcontracts Administrator will be responsible for owning the full lifecycle of subcontract administration, including subcontract agreements, task orders, consulting agreements, and purchase orders. The candidate will support internal program management staff and be a primary point of contact for internal customers for subcontracting and purchasing functions.

• Manage the procurement process from solicitations through closeout
• Draft and issue request for proposals
• Conduct price analysis of subcontract/vendor proposal
• Negotiate pricing, Subcontract, Non-Disclosure, and Teaming Agreements
• Ensure proper flow-down of prime contract requirements and clauses
• Closely interface with internal Program Managers and advise operational staff on subcontracting issues
• Prepare for and participate in government small business audits and purchasing system compliance reviews
• Document and maintain subcontract files appropriately to comply with CPSR requirements and the CALIBRE Procurement Manual

Requirements

• Ability to work collaboratively as part of a team, ensuring clear and effective communication with both internal and external clients
• Ability to work in a fast-paced, deadline-driven environment
• Strong organizational skills and exceptional attention to detail
• Proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint)

Qualifications

Minimum 3-5 years of experience with subcontracts and purchasing in a federal contracting environment using CSPR guidelines. Working knowledge of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS). Experience performing price/cost analysis.

Skills

Desired skills include experience with Deltek Costpoint, knowledge of wage determination and SCA requirements, and experience supporting or preparing for a Contractor Purchasing System Review (CPSR) or a Property Management System Analysis (PMSA) review.

Pay

The salary range for this position is $85-95K.