Subcontractor Compliance Assistant

About the role

Optiline Enterprises is hiring a Subcontractor Compliance Assistant to join their Subcontractor Compliance Department. This role keeps their subcontractor compliance pipeline moving by processing lien waivers, managing work orders, handling certified payroll documentation, and collecting the compliance documents necessary for audit readiness and uninterrupted subcontractor work.

What You'll Do

• Set up subcontractor document collection folders and checklists, and follow up directly with subcontractors to collect outstanding documents
• Support certified payroll intake and processing (e.g., WH-347 and state-specific forms), reviewing payroll figures and flagging discrepancies
• Maintain accurate, current compliance records across their tracking systems
• Proactively follow up on expiring or missing documentation - before deadlines, not after
• Provide regular written status updates on your assigned compliance items

What We're Looking For

• Comfortable working with numbers - reviewing figures, spotting discrepancies, and catching errors before they become problems
• Strong critical thinking and problem-solving skills; able to work through an issue rather than just following a script
• Attention to detail and comfort working from checklists and structured processes
• Able to manage multiple subcontractors and projects at once without things slipping
• Clear, professional written and verbal communication you'll be emailing and calling subcontractors directly
• Comfortable learning and working across different software systems
• 1–3 years of administrative, compliance, or construction-support experience preferred, but not required for the right candidate

Nice to Have (Not Required)

• Bilingual in Spanish
• Familiarity with construction subcontractor compliance: Section 3, certified payroll, or Davis-Bacon requirements
• Prior experience in construction, real estate, or a regulated industry