Subcontract Officer

Responsibilities

• Provides guidance, counsel, coaching and mentoring on wide variety of highly complex: research administration matters to principal investigators, senior departmental administrators and less experienced department staff; offers solutions and recommendations regarding contracting issues.
• Administratively reviews complex grant or contract proposals, budgets and awards, obtains/ verifies necessary compliance approvals.
• Prepares and negotiates terms and conditions of highly complex research grant, contract and subcontract proposals and awards from various sponsors.
• Drafts and negotiates memorandums of understanding, consortium agreements; customizes contracts where no applicable template exists.
• Maintains appropriate approvals from applicable compliance committees. Utilizes internal systems for compliance with office policy & procedures.
• Independently manages workload, including providing and maintaining workload management reports.
• The institutional representative is defined as an individual, appointed by UCSF, who is authorized to act on behalf of the organization and to assume the obligations imposed by Federal, State and local laws, regulations, requirements, conditions as well as UCSF policies that apply to the proposal and award.
• In signing a proposal application and related correspondence, the Specialist certifies that the organization will comply with all applicable assurances and certification referenced in the application.
• Maintains professional relationships with sponsor representatives.
• Delivers specialized training and / or develops content for education workshops in the area of research administration.
• Attend and actively participate in ongoing educational and collaborative sessions.
• Participate in conference presentations as opportunities arise and expertise allows.
• Special projects as assigned by the Supervisor. Projects may include taking on the lead on difficult sponsors or becoming a Subject Matter Expert on an area needed to support the team. These projects may also be identified to provide individual growth development for preparation of future opportunities.

Qualifications

• Bachelor's degree in a related field and five (5) or more years of related work experience that demonstrates the necessary level of analytical, problem-solving, initiative, judgment, decision-making, organizational, and communication skills, and/or an equivalent combination of education, experience, and training.
• Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates or other complex concepts in research administration.
• Experience researching and interpreting policies or regulations.
• Knowledge of current compliance regulations relating to research administration.
• Ability to manage high volume and complex transactions.
• Demonstrated leadership or resource management skills: ability to coach, mentor, develop others; provide feedback and distribute work.
• Independent judgment, strong organization and communication skills and customer service focus with the ability to set priorities and meet deadlines.
• Demonstrated experience negotiating contracts or the ability to demonstrate requisite knowledge of contracts to be assigned signature authority.
• Skill in analyzing information and objectives to define problems, identify relevant issues of concerns, formulating alternatives to affect resolution, and selecting alternative problem resolutions having evaluated all implications for implementation of a given solution.
• Proven ability to write reports, prepare presentations or other documents that convey information and ideas to the reader.