Subcontract Manager - Heavy Industrial

About the role

The Subcontract Manager is responsible for managing the full lifecycle of subcontractor relationships and the direct reports that support this position. The lifecycle of the subcontractor may include prequalification, assistance with subcontractor evaluations, contract award support and management, subcontractor performance monitoring and metrics – including potential inspections, validation of quality and conformance with specifications, invoicing, reviewing any potential subcontract change orders, facilitation of communications and/or project changes, and closeout. This role ensures subcontractors meet the requirements of: contractual specifications; schedule – including fabrication, delivery, installation, and checkout; quality – both off site and on project site; safety – with a focus on project site; and financial requirements. The Subcontract Manager also needs to be able to adapt to different project strategies as determined with the client. Certain clients might have existing relationships, commitments, or suppliers that will be engaged as subcontractors.

Responsibilities

• Assist with subcontract negotiations and procurement strategies for new projects
• Conduct regular subcontractor performance reviews and address performance issues promptly
• Coordinate subcontractor onboarding, prequalification, insurance, bonding, licensing, and compliance requirements
• Ensure compliance with company policies, contract terms, applicable laws, and project requirements
• Identify contractual and commercial risks and develop appropriate mitigation strategies
• Lead subcontract closeout activities, including final payments, releases, warranties, and outstanding documentation
• Maintain accurate contract records, correspondence, amendments, and supporting documentation
• Manage subcontractor relationships and serve as the primary point of contact for assigned subcontractors
• Monitor subcontractor performance against contract requirements, project schedules, budgets, quality standards, and safety expectations
• Review and process subcontractor change requests, claims, time extensions, and potential disputes
• Review, negotiate, and administer subcontract agreements, purchase orders, change orders, and related documentation
• Support project forecasting, cost reporting, accruals, and financial reconciliation
• Track subcontractor deliverables, milestones, submittals, invoices, and payment applications
• Work closely with project managers, procurement, legal, accounting, estimating, and field teams

Requirements

• 5+ years of experience in subcontract management, contract administration, construction management, procurement, or a related field
• Preferred experience with managing a direct report as support of the process
• Ability to mentor and guide others in the process of subcontractor management
• Ability to work effectively with project teams, vendors, subcontractors, and senior management
• Bachelor's degree in Construction Management, Business, Engineering, Supply Chain, or a related field with 0-5 years of experience, or at least two years of experience on active projects with subcontractors
• Experience reviewing financial and contractual documentation
• Familiarity with applicable construction regulations, insurance requirements, bonding, and compliance practices
• Familiarity with the subcontracting process, required deliverables, flow of relevant information to and from the subcontractor, and ability to understand and report progress of the subcontractor relative to the subcontractor's deliverables
• Strong understanding of construction contracts, subcontract agreements, change management, and claims
• Strong understanding of the subcontracting process, required deliverables, flow of relevant information to and from the subcontractor, and ability to understand and report progress of the subcontractor relative to the subcontractor deliverables
• Ability to be organized and handle multiple items at once either directly or through direct reports, and problem-solving skills
• Ability to communicate priorities and resolve conflicts in a professional manner

Physical Requirements

• May stoop, kneel, or bend on an occasional basis
• Must be able to comply with all safety standards and procedures
• Required to use hands to grasp, lift, handle, carry, or feel objects on a frequent basis
• Will interact with people and technology frequently during a shift/workday
• Will lift, push, or pull objects up to 50 lbs on an occasional basis
• Will sit, stand, or walk short distances for up to the entire duration of a shift/workday
• Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors

Benefits

• Market Competitive Salary (paid weekly)
• Bonus Eligibility based on company, group, and individual performance
• Employee Stock Ownership Plan & 401K
• Industry Leading Health Coverage Starting Your First Day
• Flexible Time Off (FTO)
• Medical, Health Savings, and Wellness credits
• Flexible Spending Accounts
• Employee Assistance Program
• Workplace Wellness Programs
• Mental Health Program
• Life and Disability Insurance
• Employee-Owner Perks
• Educational Assistance
• Sundt Foundation - Charitable Employee-Owner's program